Everhour adds approved timesheets and billing controls to Basecamp to-dos so approved hours can support client invoicing.
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$10k of $15k
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Basecamp to-dos become a clear amount owed by a client only when the time record connects the work to billing decisions. The practical job is to gather time by project, list, and to-do, then separate the hours that belong on the invoice from the hours that stay visible for review only. Treat the billing record as invoice backup, not as a loose time summary.
The trail should answer the questions a client or approver asks before payment: which to-do was worked, who did the work, the date, the hours, the note, the billing status, and the rate source. A clean record also keeps the Basecamp project context intact, so the invoice matches the work structure the team used during delivery. Everhour's Basecamp controls run through the browser extension.
Client charges need a rate rule before the first timer starts. Everhour prices a connected Basecamp project through an hourly project rate, hourly member rate, or fixed fee. For time-and-materials work, admins can add task-level rate overrides for a specific to-do that needs a different client price. Member-rate projects can also use a 0 rate for a person whose time should not add to the billable amount.
Each invoice line should trace back to the rule that created it. A useful line can show project, to-do, list, person, date, hours, billable status, and rate basis, such as project rate, member rate, or task override. Comments should explain the work enough for review. The rate setup carries the price logic so the invoice does not rely on a note to justify price.
Client billing gets cleaner when excluded work remains visible beside chargeable work. A non-billable Basecamp to-do inside a billable project should stay in the report so the reviewer can see the total effort, the chargeable subset, and the reason the invoice excludes specific hours. Hiding excluded work makes write-offs and internal work harder to explain later.
The common mistake is treating billable status as a text note. In Everhour, billing status starts at the project, with task-level non-billable controls for excluded to-dos and rate rules for work that needs different pricing. That structure lets a report show Billable Time, Non-Billable Time, Billable Amount, and Cost without asking the invoice reviewer to interpret comments manually.
A one-off billing sheet is enough for a small client job with a few reviewed entries and a simple handoff to accounting. It stops being enough once several people enter hours, managers need to approve time, rates vary by project or person, or the client expects backup that ties each charge to a to-do and date.
Everhour turns that manual tally into a workflow where Basecamp project hours move through timesheet approval before billing. Managers can approve, reject, or partially approve submitted time, and approved entries stay locked for regular members. Approved, rate-priced time can then feed invoice preparation without re-keying the same hours into a separate billing sheet.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start with the client agreement, then map each charge to the Basecamp project, list, and to-do that produced the work. Add the person, date, hours, notes, billable status, and rate source before drafting the invoice. The record should let a reviewer trace each amount back to a specific piece of delivered work.
Keep hours outside the invoice when the contract, project policy, or approval decision excludes them from client charges. Leave those hours visible as non-billable time so the report still shows total effort. Deleted or hidden entries make utilization, margin, and scope review weaker because the team loses the work that explains the write-off.
Use a project rate when every billed hour carries the same client price. Use member rates when the client expects different prices by person. Add task-level rate overrides only for work that has a specific agreed price, because too many exceptions make invoice review slower and harder to audit.
Include the project name, to-do, list or section, person, date, hours, status, and a short note that identifies the work. Add approval status before invoicing so the report shows that a manager reviewed the time. The rate source also belongs in the backup, especially when project, member, and task rates appear together.
Mixed approved and unapproved time creates the largest reconciliation problem. The invoice total can match the hours in one export and still fail review if late edits, rejected entries, or previously billed hours remain in the data set. Close the review period first, then prepare the invoice from the approved, uninvoiced entries.
Everhour Timesheets collect weekly project hours and working hours by person, then let users submit time for review. Managers can approve, reject, or partially approve submitted entries, and approved time stays locked for regular members before billing or reporting uses it.
Everhour Billing & Invoicing lets users select uninvoiced billable time and expenses, preview the breakdown, and generate an invoice from the approved work. After time is included, Everhour marks it invoiced so the same entries do not appear in a future invoice.
Submit weekly Basecamp project hours for review, approve, reject, or partially approve submitted time, and lock approved entries before billing. Everhour keeps approved Basecamp hours ready for client invoicing.
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