Digital agency billing depends on accurate client hours. Everhour keeps project time tied to approvals and invoices.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came to capture the hours behind client delivery, then turn those hours into clean billing, utilization, and budget records. Digital agencies usually run multiple pricing models at once, including time-and-materials, fixed bid, and retainer work. A useful setup separates client, project, service, person, billable status, and budget so a paid search sprint never disappears inside a vague "marketing" entry.
Small agencies need this discipline as much as large ones. Promethean Research reported that 87% of North American digital agencies evaluated in 2026 had fewer than 50 full-time employees, and production roles make up almost two-thirds of a typical agency staff. That means a handful of designers, developers, strategists, and project managers create most of the trackable client time that drives invoices and margin.
A complete agency entry should identify the client, project, task or service, team member, date, duration, billable status, and notes tied to the work performed. For U.S. billing fields, use USD unless the client contract says otherwise. A clean sample entry reads: client Apex Home, project landing page refresh, service UX design, task wireframes, 2.5 hours, billable, rate $185 per hour, note "first-pass wireframes for paid search page."
Agency teams also need a repeatable entry method. Timers work well for fragmented production work, such as design revisions, QA fixes, copy edits, and ad buildouts. Weekly timesheets work better for review, corrections, and recurring non-billable work. Automatic suggestions are another entry workflow, but a manager still needs clear categories before time becomes an invoice line, a budget update, or a utilization report.
Each agency pricing model uses tracked time differently. Time-and-materials work turns incurred hours into periodic client billing. Fixed-bid work uses time records to compare actual delivery effort with the estimate. Retainers need burn-down visibility by client, service, and period so a team can see whether the scope is being consumed by strategy, production, project management, or unplanned support.
Small entry mistakes become expensive at agency rates. Promethean Research reported that 29% of digital agencies charged $175 to $199 per hour in its latest survey, and average net margin reached 13% in 2025. A half-remembered block of "client updates" hides whether the work was billable delivery, account management, rework, or sales support. Separate those categories before reviewing profitability.
A one-off tool is enough when you only need a weekly total, a quick client summary, or a single invoice backup for a small project. It also works for a freelancer or tiny agency that tracks one client at a time. The limit appears when multiple people touch the same account, or when retainer, fixed-fee, and hourly work need different review paths.
Everhour fits the managed workflow when tracked time needs approval before billing or payroll review. Everhour Timesheets collect weekly project and working hours by person; users submit time, managers approve, reject, or partially approve it, and approved entries stay locked for regular members. That approval trail gives a digital agency a cleaner handoff from delivery work to invoices, payroll review, and reporting.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start with client, project, service or phase, task, person, date, duration, billable status, and a short work note. This structure lets the same record support client billing, retainer burn-down, utilization, budget review, and project profitability. Avoid broad labels like "client work" because they hide whether the time belongs to delivery, account management, rework, or internal support.
Yes. Fixed-bid projects need time records because the invoice amount does not show whether the project stayed within the delivery estimate. Track hours against the project budget, service phase, and team member so project managers can identify scope creep, rework, and underpriced work before the same estimate is reused.
Create entries that tie every retainer hour to the client, retainer period, service category, and billable status. A monthly retainer should show whether time went to strategy, production, reporting, project management, or support. This split prevents one category from consuming the budget while the client still expects work in another category.
No federal rule requires a specific clock, app, or form. The FLSA requires covered employers to keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek. Federal rules require payroll records for at least three years and basic time and earnings records for at least two years, subject to stricter state requirements.
No. Under the federal baseline, the FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work. Covered nonexempt employees receive overtime for hours worked over 40 in a fixed 168-hour workweek, at not less than 1.5 times the regular rate. Hours may not be averaged across two or more workweeks for FLSA overtime purposes, and state law, policy, or a contract can add requirements.
Everhour Timesheets collect weekly project hours and working hours by person before the data moves into billing or payroll review. Team members submit time, managers approve, reject, or partially approve it, and approved entries stay locked for regular members, giving agencies a controlled review step before invoices or payroll records use the hours.
Everhour Project Budgeting tracks hour-based or money-based budgets as time is logged, with daily, weekly, monthly, quarterly, or yearly resets for recurring work. Selected admins can receive 75%, 90%, 100%, or custom threshold alerts before a retainer or project budget is exhausted.
Use Everhour Timesheets to collect weekly project and working hours, approve or reject submissions, and lock approved entries before invoices or payroll review, giving agency teams a clear approval trail.
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