Everhour turns logged project time into budget and billing workflows, while accurate analysis starts with clean daily records.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page when a timesheet total is no longer enough. You need to see where the week went, which client or project consumed the hours, which work was billable, and whether current effort matches the budget. The output should help you review payroll inputs, prepare billing, explain delays, and decide where to add or shift capacity next week.
For a U.S. team, analytics also need recordkeeping discipline. The FLSA does not force covered employers to use a specific timekeeping system, but the method must create complete and accurate records for non-exempt workers. Keep the analysis as a layer above the source record, and preserve daily time entries, weekly totals, approvals, and retained time and earnings records.
Start with one record per work block. Capture person, date, start and stop time or duration, project, client, task, billable status, notes, and rate when hours feed billing or payroll. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek.
Set categories before people log time. Decide whether tasks roll up to projects, clients, cost centers, or all three. Mark billable and non-billable work at entry time, because reconstructed labels distort utilization and margins. Use timers for active work and manual entries for known past work, then review late edits separately so managers can see which totals came from real-time capture and which came from recall.
Useful analysis separates production, administration, rework, meetings, sales, and support before it draws conclusions. A project can look over budget because scope expanded, because non-billable coordination was never priced, or because people logged time to the wrong client. Build reports that show the metric, the date range, the groupings, and the exclusions so a manager can challenge the number without rebuilding the whole timesheet.
Overtime analysis needs the same precision. Under the federal baseline, covered non-exempt employees receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the employee's regular rate. Hours may not be averaged across two or more workweeks for FLSA overtime purposes, and Saturday, Sunday, holiday, or rest-day work does not create a federal premium by itself. State law, policy, or an agreement can add premiums.
A one-off summary is enough when you need a fast read on a single week, a small invoice, or a personal productivity check. It stops being enough when the same numbers drive payroll review, retainer health, project margin, or client disputes. At that point, the workflow needs consistent categories, locked periods, approval history, and a shared system of record.
Everhour Project Budgeting fits the managed version of this work. Tracked time updates hour-based or money-based budgets, including one-time or recurring periods. Email alerts can warn selected admins at 75%, 90%, 100%, or a custom threshold, and budget protection can stop timers and prevent extra logging after the budget is exceeded. Client-level budgets cover multiple projects for retainer-style analysis.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Include the fields that explain the total: worker, date, start and stop time or duration, project, client, task, billable status, rate, notes, and approval status. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek.
Use daily entries as the source and weekly totals as the rollup. A weekly total shows volume, but it cannot explain schedule patterns, project shifts, late edits, or overtime placement. U.S. employers must preserve payroll records for at least three years and basic time and earnings records, such as daily start/stop time cards or sheets, for at least two years.
Separate them at entry time and report them side by side. Billable time supports invoices and revenue analysis; non-billable time explains internal load, coordination, training, sales, and rework. A common mistake is using utilization without the denominator, so define whether the percentage uses working hours, project hours, or available capacity.
No. For FLSA overtime purposes, a workweek is a fixed, regularly recurring period of seven consecutive 24-hour periods, and hours may not be averaged across two or more workweeks. Covered non-exempt employees must receive overtime pay for hours worked over 40 in the workweek at not less than one and one-half times the employee's regular rate.
Treat the workflow as work-hour analysis with clear privacy limits around collection, access, retention, and security. U.S. businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act. FTC guidance says companies keeping sensitive customer or employee information should collect only what they need, protect it, and dispose of it securely. Covered businesses with California employee data may also face CCPA obligations.
Everhour Project Budgeting connects logged time to hour-based and money-based budgets, with one-time or recurring budget periods for ongoing work. Admins can use email alerts at 75%, 90%, 100%, or custom thresholds, and budget protection can stop timers and prevent extra logging after the budget is exceeded.
Everhour Reporting turns logged time, budgets, costs, and project data into configurable reports. Managers can add columns such as client, member, billable time, labor costs, profit, invoice status, and budget metrics, then group and filter the data for a date range.
Connect tracked time to hour-based and money-based budgets, recurring periods, and threshold alerts before the next invoice review. Everhour Project Budgeting turns weekly analysis into budget control.
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