Russian VAT invoices require precise tax fields and timing. Everhour keeps billing reports organized before invoices are finalized.
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Use this page when you need to prepare a Russian invoice record with the fields a buyer, accountant, or tax reviewer expects to see. For VAT supplies, the key document is the счет-фактура, the VAT invoice used as the buyer's basis for deducting VAT charged by the seller on goods, work, services, or property rights.
The practical goal is a complete billing record: seller and buyer details, tax identifiers, line items, VAT treatment, totals, payment terms, and issue timing. Russian monetary obligations are expressed in rubles by default, but a VAT invoice may state amounts in foreign currency when the transaction obligation is expressed in foreign currency.
A Russian VAT invoice must include the seller and buyer names, addresses, and taxpayer identification numbers. It also needs shipper and consignee details and payment document details where applicable. For each taxable item or service, include the description, unit of measure where possible, quantity, unit price excluding VAT, net value, excise if applicable, VAT rate, VAT amount, and gross value.
Russia's current general VAT rates are 22% standard, 10% reduced, and 0% zero rate. The 0% rate applies to exports and certain international transport, while the 10% rate applies to listed food, children's, medical, and publishing goods. VAT charged on a sale equals the tax base multiplied by the applicable VAT rate.
A VAT invoice must be issued no later than five calendar days from shipment, completion of work or services, transfer of rights, or receipt of advance payment. That deadline matters because the buyer relies on the document to support the VAT deduction. Late or incomplete VAT invoice data creates reconciliation problems even when the commercial invoice amount is correct.
Electronic VAT invoices may be issued by mutual consent where both parties have compatible systems. Invoices for goods subject to Russia's traceability system must generally be electronic and exchanged through an approved electronic document operator. VAT declarations must be submitted electronically, and a paper declaration is not treated as submitted when electronic filing is required.
A free invoice tool is enough for a one-off Russian invoice when you already know the buyer details, VAT rate, currency, payment term, and line-item breakdown. It is also enough when the work has no continuing time record behind it, such as a fixed-fee sale with a single delivery date and a clear contract total.
A managed workflow becomes necessary when billable work comes from projects, people, dates, rates, and approvals. Everhour Reporting provides customizable reports with 45+ columns, metadata filters, grouping, exports, scheduled email delivery, profitability dashboards, and invoice status fields, so teams can review billable work before turning approved records into client-facing invoices.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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The счет-фактура supports the buyer's VAT deduction for VAT charged by the seller on goods, work, services, or property rights. A regular payment request or commercial invoice does not replace the VAT invoice fields when the transaction requires a statutory VAT invoice.
A complete Russian VAT invoice lists seller and buyer names, addresses, taxpayer identification numbers, relevant shipment and payment details, and itemized taxable supplies. Each taxable line should show description, quantity, unit price excluding VAT, net value, VAT rate, VAT amount, and total value including VAT.
Russia's current general VAT rates are 22% standard, 10% reduced, and 0% zero rate. Use the 10% rate only for listed categories such as certain food, children's, medical, and publishing goods. Use the 0% rate for exports and specified international transport where the supply qualifies.
Electronic VAT invoicing is generally optional by mutual consent when both parties have compatible systems. Invoices for goods subject to Russia's traceability system must generally be electronic and exchanged through an approved electronic document operator. VAT declarations must be filed electronically.
The contract normally sets the payment timing. If an obligation has no due date and no way to determine one, payment must be performed within seven days after the creditor's demand unless another rule or trade custom applies. Put the agreed due date on the invoice to avoid collection disputes.
Everhour Reporting lets teams group and filter billing data by project, client, member, task, date range, and invoice status before invoice preparation. Reports can be exported as CSV, Excel/XLSX, or PDF, which gives finance teams a clear review file for billable work.
Everhour marks time as invoiced after it is included in an invoice, so the same billable work does not appear again in future invoices. That control is useful when several projects, people, or billing periods feed the same client account.
Use Everhour Reporting to review billable records, export clean billing data, and keep invoice status connected to project work before finance prepares the final client invoice.
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