Everhour keeps billable work organized, while India's GST invoice rules demand precise tax fields and buyer details.
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Use this page to prepare an India-focused invoice for goods or services, especially when GST applies. A registered supplier's GST tax invoice must show the supplier's name, address, and GSTIN, plus a unique invoice serial number and the date of issue. The number must be consecutive, unique for the financial year, and no longer than 16 characters.
Service invoices are generally required within 30 days from the date of supply of service unless a special category applies. Add the recipient's name, address, and GSTIN or UIN when the buyer is registered. For an unregistered recipient, include name, address, delivery address, state, and state code when the taxable supply value is at least Rs. 50,000.
India uses Goods and Services Tax on supplies of goods and services. Intra-state supplies generally use CGST plus SGST or UTGST. Inter-state supplies use IGST. The invoice should separate the GST rate and amount by the applicable tax type, including central tax, state tax, integrated tax, Union territory tax, or cess.
Place of supply matters because it decides the tax split and reporting details. For inter-state supplies, the tax invoice must state the place of supply with the state name. If the delivery address differs from the place of supply, include the delivery address as well. State reverse-charge status where relevant so the buyer knows who accounts for the tax.
Each line should identify the goods or services clearly enough for tax and buyer review. GST invoice line items must include the HSN code for goods or the accounting code for services, a description, quantity for goods, total value, taxable value, and any discount or abatement. A vague line such as "consulting work" slows approval.
A service line can read: "SAC 998313, software consulting, 12 hours, taxable value Rs. 60,000, GST 18%, IGST Rs. 10,800." Use CGST and SGST instead when the supply is intra-state. Keep discounts on the line or in the summary so the taxable value matches the buyer's records and the tax calculation.
A one-off template works when you need a single document, the buyer details are stable, and the tax treatment is straightforward. It also works for early drafts before the invoice enters a GST e-invoicing flow. Larger notified B2B taxpayers need more structure: GST e-invoicing applies when aggregate turnover exceeded Rs. 5 crore in any financial year from 2017-18 onward.
A managed workflow becomes useful when tracked time, project rates, expenses, approvals, and invoice status all need to stay connected. Everhour can price billable work by project, member, or task, while keeping cost rates separate from client-facing billable rates. That prevents re-keying and gives the invoice a clearer trail from approved work to billed amount.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A GST tax invoice from a registered supplier should include supplier name, address, GSTIN, invoice number, issue date, buyer details, HSN or SAC codes, description, taxable value, GST rate, tax amount by type, and reverse-charge status where relevant. Inter-state supplies also need place of supply with the state name.
Use the tax type that matches the supply. Intra-state supplies generally show CGST plus SGST or UTGST. Inter-state supplies show IGST. The invoice should not merge all GST into one unlabeled tax line because the buyer needs the rate and amount separated by central, state, integrated, Union territory tax, or cess as applicable.
Yes. GST invoice line items must identify the HSN code for goods or the accounting code for services. Add the description, quantity for goods, total value, taxable value, and any discount or abatement. Missing or generic codes create review problems for registered buyers that match invoices to GST records.
A micro or small enterprise covered by the MSMED Act should not agree to a payment date beyond 45 days from acceptance or deemed acceptance. The invoice can state the agreed due date plainly, such as "Payment due within 30 days," as long as the term stays within the statutory 45-day outer limit.
No. GST e-invoicing applies to notified B2B taxpayers whose aggregate turnover exceeded Rs. 5 crore in any financial year from 2017-18 onward. Covered invoices are reported to the Invoice Registration Portal for an IRN and signed QR code. Smaller suppliers still need proper GST invoice fields when registered.
Everhour separates internal cost rates from client-facing billable rates, with default per-person rates and per-project overrides. Rate changes can apply from a chosen date, so older reports keep their original calculations while current India invoice work uses the correct project, member, or task rate.
Track project work with dated rates, then turn approved billable time into cleaner invoices. Everhour keeps rate logic and billing records connected from work performed to amount billed.
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