India GST invoices need GSTIN, tax breakup, and supply details. Everhour supports billing rates behind recurring client work.
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An invoicing app for India should help you prepare a GST tax invoice with the details a registered supplier needs before sending it to a client. That means supplier details, buyer details, line items, GST treatment, payment terms, and a unique invoice number that fits the financial-year sequence. The document should be clear enough for the client to approve and complete enough for accounting records.
India uses Goods and Services Tax on supplies of goods and services. CGST plus SGST or UTGST generally applies to intra-state supplies, while IGST applies to inter-state supplies. That distinction affects the tax columns on the invoice, so the app should support the correct tax split instead of forcing one generic tax line.
A GST tax invoice issued by a registered supplier must show the supplier's name, address, and Goods and Services Tax Identification Number. For a registered recipient, include the recipient's name, address, and GSTIN or UIN. For an unregistered recipient, name, address, delivery address, state, and state code are required when the taxable supply value is at least Rs. 50,000.
Line items need the HSN code for goods or accounting code for services, a description, quantity for goods, total value, taxable value, and any discount or abatement. The invoice must show the GST rate and amount charged by tax type, including central tax, state tax, integrated tax, Union territory tax, or cess as applicable. Reverse-charge status also belongs on the invoice when relevant.
The invoice serial number must be consecutive, unique for the financial year, and may contain letters, numbers, hyphen, dash, or slash within a limit of 16 characters. A loose numbering system creates audit and reconciliation problems, especially when several people issue invoices from different files or apps.
GST e-invoicing applies to notified B2B taxpayers whose aggregate turnover exceeded Rs. 5 crore in any financial year from 2017-18 onward. Covered invoices are reported to the Invoice Registration Portal for an IRN and signed QR code. An app should help you separate ordinary invoice preparation from cases that require IRP reporting.
A free invoice form is enough for an occasional invoice when you already know the client, tax split, payment terms, and line items. It is also enough when a bookkeeper reviews the GST treatment before filing. The limit appears when invoices come from tracked hours, changing rates, reimbursable costs, or several projects under one client.
Everhour fits the managed workflow after the invoice template stage. It separates internal cost rates from client-facing billable rates, supports per-person defaults and per-project overrides, preserves dated rate history, and can price billable work by project, member, or task. That rate structure keeps recurring India client invoices tied to approved time instead of rebuilt from scattered notes.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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An India invoice app should capture supplier name, address, GSTIN, invoice number, issue date, recipient details, HSN or SAC, item description, taxable value, discount or abatement, GST rate, and GST amount by applicable tax type. Inter-state supplies also need the place of supply with the state name.
No. India GST treatment depends on the supply. CGST plus SGST or UTGST generally applies to intra-state supplies, while IGST applies to inter-state supplies. The invoice should show the correct tax type rather than listing every GST column on every transaction.
The invoice serial number must be consecutive, unique for the financial year, and limited to 16 characters. Letters, numbers, hyphen, dash, and slash are allowed. A practical format such as FY26-001 works only if every invoice in that series stays unique and sequential.
GST e-invoicing applies to notified B2B taxpayers whose aggregate turnover exceeded Rs. 5 crore in any financial year from 2017-18 onward. Covered invoices must be reported to the Invoice Registration Portal, which returns an IRN and signed QR code for the invoice record.
A micro or small enterprise covered by the MSMED Act has a 45-day outer payment limit. The agreed payment date cannot exceed 45 days from acceptance or deemed acceptance, and delayed payment carries interest consequences. Put the payment term on the invoice so the due date is visible.
Everhour separates internal cost rates from client-facing billable rates, with default per-person rates and per-project overrides. Rate changes can be dated, so older reports keep their original calculations while new India client work uses the current project, member, or task rate.
Everhour turns tracked billable time and expenses into invoices from uninvoiced work. It calculates invoice amounts from rates, time, and billable expenses while excluding non-billable work, then marks invoiced time so the same entries do not appear again.
Price client work with dated billable rates, then turn approved time into invoice-ready totals. Everhour keeps recurring billing tied to the rates behind each project.
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