Everhour embeds time tracking and budget controls into agency ClickUp work, keeping task hours tied to client delivery.
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$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to organize agency work around the hours behind each ClickUp task: creative reviews, copy changes, development tickets, account management, and client revisions. The goal is a usable project record, not a vague activity log. Each entry should connect a person, task, project, date, duration, billable status, and note so the final report explains where client time went.
Agencies need this structure because projects move through many hands before an invoice or retainer review. A designer starts a timer on a task, an account manager adds a short manual entry after a client call, and a project lead reviews totals before the period closes. The task remains the delivery record in ClickUp; the time layer turns that work into hours, budget movement, and billing context.
Start the timer from the ClickUp task while work is underway, or enter time manually after work is complete and the duration is known. A strong agency entry carries the task, project, person, date, time range or duration, billable flag, short description, and relevant tags. The note should identify the deliverable or decision, such as "homepage wireframe review" or "round 2 copy edits."
Timer entries fit focused work because the duration follows the session. Manual entries fit completed work that happens away from the task, such as a client call, quick QA pass, or late note cleanup. Split mixed work into separate task entries when the time supports different deliverables or billable treatment. A single block labeled "client work" hides the task that created the cost.
Agency reports fail when setup decisions are postponed until the invoice. Set billable treatment before people log time, especially for internal planning, sales support, discovery, revision rounds, and warranty work. Client-facing delivery can stay billable while project management or rework follows a different rule. The useful record explains both the task and the commercial treatment, so a reviewer does not rebuild the story from comments and chat threads.
Budget setup needs the same early decision. For a retainer, track the period against hours or fees and review progress before the client asks for a status update. Everhour can track budgets in hours or fees, send notifications at configured percentages such as 75%, 90%, and 100%, and stop timers after a budget is exceeded. Those controls only help when task entries point to the right project and billable category.
A one-off tracker is enough when an owner needs a clean weekly total for one small client, a short project, or a quick retainer check. It works best when one person owns the entries, the billing rule is simple, and the record does not need approvals, locked periods, budget protection, or accounting handoff.
A managed workflow fits agency teams with multiple contributors, parallel projects, recurring budgets, and client billing based on approved time. Everhour keeps timers and manual entries tied to ClickUp tasks, then sends the approved record into timesheets, reports, budgets, billing, and invoice workflows. That gives the agency a system of record for task time before payroll or client review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Track hours at the task level for every client deliverable. A useful agency entry names the client deliverable through its task, records the person, date, duration, billable status, and gives a short note. This keeps strategy, design, development, QA, and account work attached to the client item that produced the time.
Use timers for focused production work, live review, QA, and development sessions because the entry follows the actual work period. Use manual entries for completed work that happened away from the task, such as a client call or quick follow-up. Require the same fields for both methods, since billing review cares about task context and billable status.
Billing review needs the task name, project or client, person, date, duration, billable flag, and a note specific enough to identify the deliverable. Tags help when agencies need to separate creative, development, QA, account management, and revision work. Generic comments force reviewers to ask follow-up questions before the invoice can move.
Set billable treatment by project and by task category before the team logs the week. Client delivery, approved revisions, discovery, internal planning, sales support, and warranty fixes often follow different commercial rules. A consistent rule gives account leads a clean split between time charged to the client and time kept for margin analysis.
Late cleanup causes serious distortion. A single block of time added after the fact loses the task, deliverable, and billable decision that explain the cost. Ask contributors to log time during the workday or shortly after each session, then review totals before the period closes and the client report is prepared.
Everhour uses its ClickUp integration and browser extension to place tracking controls inside supported ClickUp work views. Synced folders, projects, tasks, tags, and custom fields keep each timer or manual entry connected to the agency task structure, while the time record flows into Everhour for timesheets, budgets, and reports.
Everhour can track agency budgets in hours or fees and send budget notifications at configured percentages, including 75%, 90%, and 100%. Teams can also use timer auto-stop after a budget is exceeded, keeping overruns visible before billing, staffing, or scope discussions start.
Connect ClickUp projects to embedded timers, synced task metadata, timesheets, and budget views. Everhour keeps agency delivery records close to the work and ready for billing handoff.
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