Everhour keeps billable rates tied to tracked work, while Indian GST invoices need precise tax and recipient details.
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Your job is to send a client-ready invoice that can be approved, paid, and filed without follow-up. In India, the email text should be short: identify the invoice number, invoice date, amount due, due date, payment method, and attached file name. The invoice itself carries the tax details, line items, GST breakdown, and supplier and recipient information.
For a registered supplier, a GST tax invoice must show the supplier's name, address, and Goods and Services Tax Identification Number. The invoice serial number must be consecutive and unique for the financial year, with up to 16 characters using letters, numbers, hyphen, dash, or slash. Email delivery does not remove those invoice-format requirements.
The attached invoice should include the issue date, recipient name and address, and the recipient's GSTIN or UIN when the recipient is registered. For an unregistered recipient, name, address, delivery address, state, and state code are required when the taxable supply value is at least Rs. 50,000.
Each line should identify the HSN code for goods or the accounting code for services, describe the goods or services, and show quantity for goods, total value, taxable value, and any discount or abatement. GST must appear by rate and amount, separated as CGST, SGST, UTGST, IGST, or cess as applicable. The invoice must also state reverse-charge status where relevant.
India uses GST on supplies of goods and services. Intra-state supplies generally use CGST plus SGST or UTGST, while inter-state supplies use IGST. That split matters in an emailed invoice because the buyer's accounts team checks the tax label, rate, place of supply, and GSTIN details before accepting the document.
For inter-state supplies, the tax invoice must state the place of supply with the state name. It must also state the delivery address when that address differs from the place of supply. A common mistake is sending a polished PDF with a correct total but missing the state-level place-of-supply detail that explains why IGST applies.
A one-off email invoice is enough when you have a single client, a clear tax position, and a small number of line items. It works best when the service date, taxable value, GST split, payment term, and buyer details are already confirmed before you send the email.
A managed workflow becomes the better choice when rates vary by person, project, task, or date. Everhour separates cost and billable rates, supports per-person defaults and per-project overrides, preserves dated rate history, and can price billable work by project, member, or task before the invoice is prepared.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. The practical requirement is that the emailed invoice contains the GST invoice details the buyer needs for approval and tax records. A registered supplier's GST tax invoice must include the supplier's name, address, GSTIN, unique invoice number, issue date, recipient details, taxable values, GST rate, and GST amount by applicable tax type.
The supply type determines the GST split. Intra-state supplies generally show CGST plus SGST or UTGST. Inter-state supplies show IGST. The invoice should not combine these labels into a single generic tax line when the tax type is relevant to the transaction, buyer review, and GST records.
The invoice serial number must be consecutive and unique for the financial year. It can contain letters, numbers, hyphen, dash, or slash, and it must stay within the 16-character limit. A practical format such as `INV-24-0012` works only if it stays unique and follows the supplier's numbering sequence.
No. GST e-invoicing applies to notified B2B taxpayers whose aggregate turnover exceeded Rs. 5 crore in any financial year from 2017-18 onward. Covered invoices are reported to the Invoice Registration Portal for an Invoice Reference Number and signed QR code before sharing them with the buyer.
For a supplier that is a micro or small enterprise covered by the MSMED Act, the agreed payment date cannot exceed 45 days from acceptance or deemed acceptance. The email should repeat the due date from the invoice so the buyer sees the payment deadline before opening the attachment.
Everhour separates internal cost rates from client-facing billable rates, with per-person defaults and per-project overrides. Rate changes can be dated, so older reports keep their original calculations while new Indian invoice work uses the current project, member, or custom task rate.
Everhour Billing & Invoicing lets you select uninvoiced time and expenses, preview the breakdown, and generate an invoice from billable time, rates, and billable expenses. Line items can be grouped by project, task, person, date, or another available breakdown before export.
Price client work with dated rates, then move billable time toward invoice preparation. Everhour gives teams rate history, project overrides, and billing totals that support cleaner client invoicing.
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