Indian GST invoices need precise tax fields, and Everhour connects billable work to cleaner client billing records.
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Use this page to prepare an invoice for goods or services supplied in India, especially when the buyer expects GST details. A registered supplier's GST tax invoice must show the supplier's name, address, and Goods and Services Tax Identification Number. It also needs a date of issue, a unique invoice serial number, recipient details, item or service details, taxable value, and the GST breakup that applies to the supply.
India uses Goods and Services Tax on supplies of goods and services. CGST plus SGST or UTGST generally applies to intra-state supplies, while IGST applies to inter-state supplies. For inter-state supplies, the invoice must state the place of supply with the state name, and it must show the delivery address when that differs from the place of supply.
A GST invoice line item should identify the HSN code for goods or the accounting code for services, describe the goods or services, and show quantity for goods, total value, taxable value, and any discount or abatement. The invoice also needs the GST rate and tax amount separated by central tax, state tax, integrated tax, Union territory tax, or cess as applicable.
The invoice number needs extra care. Under the GST invoice rule, the serial number must be consecutive, unique for the financial year, and up to 16 characters. It may contain letters, numbers, hyphen or dash, or slash. A clean format such as `FY26-0048` keeps numbering readable while staying within the character limit.
Recipient details change by buyer type. For a registered recipient, the invoice must include the recipient's name, address, and GSTIN or UIN. For an unregistered recipient, name, address, delivery address, state, and state code are required when the taxable supply value is at least Rs. 50,000.
Service invoices are generally required within 30 days from the date of supply of service unless a special category applies. Larger notified B2B taxpayers also need to check GST e-invoicing. It applies to notified B2B taxpayers whose aggregate turnover exceeded Rs. 5 crore in any financial year from 2017-18 onward, and covered invoices are reported to the Invoice Registration Portal for an IRN and signed QR code.
A one-off invoice works well for a small job, a single buyer, or a corrected draft before accounting review. It is enough when you already know the recipient's GSTIN, place of supply, HSN or SAC, tax rate, payment terms, and whether the invoice needs e-invoicing. Check MSME timing separately when the supplier is a micro or small enterprise covered by the MSMED Act, because the agreed payment date cannot exceed 45 days from acceptance or deemed acceptance.
A managed workflow fits recurring client work, time-and-materials billing, and teams that separate billable and non-billable activity before invoicing. Everhour can keep billable status at the project level, exclude non-billable tasks, apply custom task rates, and report billable time, non-billable time, billable amount, and cost before the invoice is finalized.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A GST tax invoice from a registered supplier must include the supplier's name, address, and GSTIN, the issue date, a unique invoice number, recipient details, HSN or SAC details, description, taxable value, and GST rate and amount by tax type. Inter-state supplies also need place-of-supply details with the state name.
The supply type decides the tax split. India uses CGST plus SGST or UTGST generally for intra-state supplies, and IGST for inter-state supplies. The invoice should show the applicable GST rate and tax amount by tax type instead of using one combined tax line.
Use a consecutive serial number that stays unique for the financial year and fits within 16 characters. Letters, numbers, hyphen or dash, and slash are allowed. Avoid long client names, random duplicates, or restarting the same sequence inside the same financial year.
GST e-invoicing applies to notified B2B taxpayers whose aggregate turnover exceeded Rs. 5 crore in any financial year from 2017-18 onward. Covered invoices are reported to the Invoice Registration Portal for an IRN and signed QR code. Smaller or non-covered suppliers still need ordinary GST invoice fields where GST registration applies.
A micro or small enterprise covered by the MSMED Act cannot agree to a payment date beyond 45 days from acceptance or deemed acceptance. Delayed payment can trigger interest consequences, so the payment terms should match the statutory outer limit when the supplier falls in that category.
Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, and member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost before client billing is prepared.
Everhour Billing & Invoicing lets users select uninvoiced time and expenses, preview the breakdown, and generate an invoice from rates, time, and billable expenses. Invoiced time is then marked as invoiced so the same work does not appear again in future invoices.
Track billable work before invoice drafting. Everhour separates non-billable time, applies project or task rates, and gives teams cleaner billing data for repeat client invoicing.
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