Everhour turns tracked billable work into invoices, while Finnish VAT rules set the fields your template must carry.
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Use this page to prepare an invoice for Finnish customers, suppliers, or domestic sales where Finnish VAT invoice rules apply. The output should give the buyer a complete commercial document: seller details, purchaser details, invoice number, issue date, supply description, prices, VAT treatment, payment instructions, and any reference the buyer needs for approval.
A VAT-liable seller in Finland needs more than a neat layout. Finnish VAT invoice guidance requires the issue date, a unique sequential number, VAT IDs where required, names and addresses, supply details, taxable base, VAT rate, and VAT payable. The template should make those fields hard to miss, because missing identity or tax details creates rework after the invoice reaches accounts payable.
A Finnish VAT invoice must show the quantity and nature of goods or the extent and nature of services. It must also show the supply or prepayment date if that date differs from the issue date, the VAT base per rate, the unit price excluding VAT, discounts or rebates, the VAT rate, and the VAT payable.
Finland's general VAT rate is 25.5% for most goods and services. Reduced rates of 13.5% and 10% apply to listed categories, so the template needs separate VAT lines when one invoice includes items taxed at different rates. A business is generally liable to register for VAT once turnover exceeds €20,000 in a calendar year, with voluntary registration possible in some cases below that threshold.
A Finnish VAT identification number uses the prefix FI plus the Business ID without the hyphen. Business ID 1234567-8 becomes FI12345678. Add the seller's VAT ID by default, and add the purchaser's VAT ID where reverse charge or intra-Community supply applies. Names and addresses for both parties belong near the top, where reviewers can validate the transaction quickly.
Required VAT information may appear in any language, but the Finnish Tax Administration may request a translation during an audit or control procedure. For Finnish domestic sales invoiced in another currency, VAT payable must also be entered in euros with two decimals. Payment terms and due dates are useful commercial details, but they are not listed as mandatory VAT invoice information in section 209e guidance.
A one-off template works for occasional invoices, low-volume freelance work, and simple sales where you already know the buyer, price, VAT rate, and payment terms. It also works when you need a clean draft before entering the final invoice into accounting software or an e-invoicing channel required by a buyer.
A managed workflow becomes better once billable time, expenses, rates, and approvals feed repeated invoices. Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from rates while excluding non-billable tasks, supports client settings and invoice customization, and exports invoices to QuickBooks Online, Xero, or FreshBooks with status sync back to Everhour.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A Finnish VAT invoice must include the issue date, a unique sequential invoice number, the seller's VAT identification number, required purchaser VAT identification details, and the names and addresses of both parties. It must also include supply details, taxable base, unit price excluding VAT, discounts or rebates, VAT rate, and VAT payable.
Separate VAT lines are needed when the invoice contains items taxed at different Finnish VAT rates. Finland's general VAT rate is 25.5%, while reduced rates of 13.5% and 10% apply to specific categories. Showing the VAT base and VAT payable per rate keeps the tax calculation reviewable.
Finnish VAT invoice information may be written in any language. The Finnish Tax Administration can request a translation during a tax audit or control procedure, so the invoice should use clear labels and unambiguous descriptions even when the buyer accepts English-language documents.
VAT payable for Finnish domestic sales must be shown in euros with two decimals. An invoice can use another transaction currency, but the VAT payable still needs a euro amount for Finnish domestic sales. This is separate from commercial payment terms or bank details.
Payment terms or a due date are not listed among the mandatory VAT invoice information in section 209e guidance. They still belong on most invoices because they tell the buyer when to pay, support collections, and reduce disputes over whether payment is late.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from rates while excluding non-billable tasks, and applies client settings such as taxes, discounts, and payment terms. Invoices can be exported to QuickBooks Online, Xero, or FreshBooks with status synced back to Everhour.
Everhour marks time as invoiced after it is included in an invoice, so the same billable entry does not appear again on a later invoice. Custom reports can show billable, non-billable, invoiced, and uninvoiced amounts alongside cost, revenue, and profit data.
Convert approved billable time and expenses into client invoices without rebuilding totals by hand. Everhour connects tracked work, rates, invoice customization, and accounting exports into one billing workflow.
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