Everhour supports billable project invoicing, while Finnish VAT rules set the fields your invoice needs.
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Invoice software for Finland helps you turn client work into an invoice that fits Finnish VAT expectations, not just a generic payment request. A Finnish VAT invoice must include an issue date, a unique sequential number, VAT IDs, names and addresses, supply details, the VAT base, VAT rate, and VAT payable when the seller is VAT liable.
Use this page when you need a finished invoice for Finnish domestic sales, cross-border client work involving Finnish VAT IDs, or project billing in euros. Finland's general VAT rate is 25.5%, with reduced rates of 13.5% and 10% for specific categories. Apply the rate that matches the sale, not the client's preferred format.
A Finnish invoice needs enough identity detail to connect the seller, purchaser, sale, tax treatment, and payment request. Include the seller's VAT identification number and the purchaser's VAT identification number where reverse charge or intra-Community supply applies. A Finnish VAT identification number uses `FI` plus the Business ID without the hyphen, so `1234567-8` becomes `FI12345678`.
Each line should describe the quantity and nature of goods or the extent and nature of services. Add the supply or prepayment date if it differs from the issue date, unit price excluding VAT, discounts or rebates, VAT base per rate, VAT rate, and VAT payable. Payment terms and a due date are useful commercial details, but Finnish VAT invoice guidance does not list them as mandatory VAT invoice fields.
Good invoice software for Finland keeps tax fields visible instead of hiding them behind a single total. VAT-liable sellers generally register and pay VAT once turnover exceeds €20,000 in a calendar year, while businesses below that threshold may register voluntarily in some cases. The software should let you apply Finland's standard and reduced VAT rates without rewriting line items by hand.
Finnish VAT invoice information may be written in any language, but the Finnish Tax Administration may request a translation during a tax audit or control procedure. For Finnish domestic sales invoiced in another currency, VAT payable must also be entered in euros with two decimals. Public procurement adds another software decision, since certain procuring entities must receive European-standard e-invoices, and Finnish law allows procuring entities and business operators to demand them.
A one-off invoice tool is enough when you need a clean Finnish invoice for a single project, a simple sale, or a client who only needs a PDF. It works best when you already know the VAT rate, have the buyer's details, and can manually enter the service description, taxable base, VAT amount, and payment terms.
A managed workflow fits recurring client work, mixed billing rates, or projects where time entries become invoice lines. Everhour separates cost and billable rates, supports default rates per person and project-specific overrides, and preserves dated rate history. That matters when client billing depends on who did the work, which project it belongs to, and which rate applied on the work date.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. VAT-liable sellers need invoice software that can show the VAT base, VAT rate, and VAT payable. Finland's general VAT rate is 25.5%, and reduced rates of 13.5% and 10% apply to specific categories. The invoice also needs the required seller, purchaser, supply, and numbering details.
A Finnish VAT identification number uses `FI` before the Business ID with the hyphen removed. Business ID `1234567-8` becomes `FI12345678`. Add the seller's VAT identification number, and add the purchaser's VAT identification number where reverse charge or intra-Community supply rules make it required.
Yes. Required VAT information may be written in any language. The Finnish Tax Administration may request a translation during a tax audit or control procedure, so keep invoice wording clear enough to translate without changing the tax meaning, service description, or amounts.
Yes, VAT payable for Finnish domestic sales must be shown in euros with two decimals. A seller can invoice in another currency, but the VAT payable must also appear in the local currency of the EU Member State of sale, which is euros for Finland.
No. Payment terms and due dates are commercial payment details, not mandatory VAT invoice fields under Finnish section 209e guidance. Add them anyway to reduce collection friction, especially for service work where the client needs a clear due date, bank details, and late-payment policy.
Everhour separates internal cost rates from client-facing billable rates, with default per-person rates and per-project overrides. Rate changes can start from a chosen date, so older billable work keeps its original calculation when a client, role, or project rate changes.
Everhour can generate invoices from uninvoiced billable time and expenses, then group invoice line items by project, task, person, date, or another available breakdown. Non-billable work stays out of billable totals, and invoiced time is marked so it does not appear again on a later invoice.
Track billable work, preserve dated rates, and send invoice-ready totals into a repeatable workflow. Everhour keeps project billing tied to actual time and current client rates.
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