Finnish VAT invoices require exact tax fields and euro VAT display. Everhour keeps billable rates connected to invoices.
Fill in your details, add line items, hit Print when ready.
| Description | Qty | Rate | Tax | Amount |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to prepare an invoice for work sold to a customer in Finland, then print or save it as a PDF for delivery and records. The finished invoice should identify both parties, describe the goods or services, show the tax treatment, and give the buyer enough payment information to act without asking for a corrected copy.
For VAT-liable sellers, Finland's invoice rules come from the Finnish Value Added Tax Act and Finnish Tax Administration guidance. VAT registration is generally required when turnover exceeds €20,000 in a calendar year, while businesses below that threshold may register voluntarily in some cases. A printable invoice should reflect the seller's actual VAT status instead of copying a default tax line from another country.
A Finnish VAT invoice must include the issue date, a unique sequential number, the seller's VAT identification number, the purchaser's VAT identification number where reverse charge or intra-Community supply applies, and the names and addresses of both seller and purchaser. The Finnish VAT number format is FI plus the Business ID without the hyphen, so Business ID 1234567-8 becomes FI12345678.
Line details matter as much as identity fields. The invoice must state the quantity and nature of goods or extent and nature of services, the supply or prepayment date if different from the issue date, the VAT base per rate, unit price excluding VAT, discounts or rebates, the VAT rate, and the VAT payable. Finland's general VAT rate is 25.5%, with reduced rates of 13.5% and 10% for specified categories.
A printed Finnish invoice should keep the invoice number, issue date, seller VAT ID, buyer details, payment reference, totals, and VAT summary visible without shrinking text. Use a clean table for line items and group VAT by rate when more than one rate applies. If the buyer scans paper invoices, avoid placing totals only in a footer that can be cropped.
Required VAT information may be written in any language, but the Finnish Tax Administration may request a translation during a tax audit or control procedure. VAT payable must be shown with two decimals in the local currency of the EU Member State of sale. For Finnish domestic sales invoiced in another currency, the VAT payable must also be entered in euros.
A one-off printable invoice is enough for a simple sale, a small project, or a correction that needs a clean PDF today. It works best when the seller already knows the buyer details, VAT status, rate, discount, payment terms, and line descriptions. Payment terms or a due date are commercial payment details. Finnish VAT invoice guidance under section 209e does not list them among mandatory VAT invoice information.
A managed workflow becomes the better choice when billable time, task rates, expenses, approvals, and invoice history must stay connected. Everhour separates internal cost rates from client-facing billable rates, supports default per-person rates and per-project overrides, and preserves dated rate changes. That structure helps turn approved work into invoice amounts without rebuilding the rate history by hand.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A Finnish VAT invoice should show the issue date, unique sequential invoice number, seller VAT identification number, required buyer VAT identification number when reverse charge or intra-Community supply applies, both parties' names and addresses, supply details, VAT base per rate, VAT rate, and VAT payable. The VAT payable for Finnish domestic sales must appear in euros with two decimals.
Finland's general VAT rate is 25.5%, and it applies to most goods and services. Reduced rates of 13.5% and 10% apply to specified categories, including several food, transport, accommodation, publication, and event categories. The seller should apply the rate that matches the supply and its VAT status, then show the VAT base and VAT amount for each rate used.
Required VAT information may be written in any language on a Finnish invoice. The Finnish Tax Administration may request a translation during a tax audit or control procedure, so the invoice should use clear labels and complete descriptions. For Finnish domestic sales invoiced in another currency, the VAT payable must also be shown in euros.
A due date or payment terms are commercial payment details rather than mandatory Finnish VAT invoice fields under section 209e guidance. Including them still helps collection because the buyer sees the expected payment date, bank details, and reference information in the same document. Treat them as practical payment fields, separate from the legally required VAT fields.
Certain procuring entities must be able to receive European-standard e-invoices, and procuring entities and business operators may demand such e-invoices under Finland's Act on Electronic Invoicing by Procuring Entities and Operators of Trade or Business. A printed invoice or PDF still works for many private transactions, but public procurement and some business buyers can require the electronic format.
Everhour separates cost and billable rates so teams can track internal expense and client-facing revenue separately. Default per-person rates, per-project overrides, dated rate changes, and project, member, or custom task pricing help invoice work at the rate that applied when the time was logged.
Everhour Billing & Invoicing lets users select uninvoiced time and expenses, preview the breakdown, and generate an invoice from rates, time, and billable expenses while excluding non-billable work. Invoice data can be grouped by project, task, person, date, or another available breakdown.
Track approved billable work with dated rates, project overrides, and task pricing before invoice creation. Everhour keeps rate history connected to client billing.
14-day free trial · No credit card · Cancel anytime
