Finnish VAT invoices need precise tax fields and euro VAT amounts. Everhour connects billable work to cleaner invoicing.
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Use this page to prepare an invoice for work sold to a customer in Finland, especially when the invoice needs Finnish VAT details. The practical goal is a document the buyer can review, approve, and pay without asking for missing tax, identity, service, or payment information. Start with the seller and buyer details, then move through invoice numbering, service lines, VAT treatment, totals, and payment instructions.
Finnish VAT invoice rules come from the Finnish Value Added Tax Act and Finnish Tax Administration guidance. A VAT-liable seller generally needs invoices with an issue date, a unique sequential number, VAT IDs, names and addresses, supply details, VAT base, VAT rate, and VAT payable. Finland's general VAT rate is 25.5%, with reduced rates of 13.5% and 10% for specific categories.
A Finnish VAT invoice must show the date of issue, a unique sequential number, the seller's VAT identification number, and the names and addresses of both seller and purchaser. The purchaser's VAT identification number is required where reverse charge or intra-Community supply applies. A Finnish VAT identification number adds FI before the Business ID and removes the hyphen, so 1234567-8 becomes FI12345678.
Each invoice line should describe the quantity and nature of goods or the extent and nature of services. Add the supply or prepayment date if it differs from the issue date. The tax section needs the VAT base per rate, unit price excluding VAT, discounts or rebates, the VAT rate, and the VAT payable. For Finnish domestic sales invoiced in another currency, VAT payable must also be entered in euros with two decimals.
VAT registration is generally required once turnover exceeds €20,000 in a calendar year, while businesses below that threshold may register voluntarily in some cases. A registered seller should apply the correct Finnish VAT rate to taxable domestic sales: 25.5% for most goods and services, 13.5% for listed reduced-rate categories, and 10% for newspapers and magazines. The invoice should not treat non-registration as a 0% VAT rate.
Required VAT information may appear in any language, but the Finnish Tax Administration may request a translation during a tax audit or control procedure. Payment terms or a due date are commercial payment details, since they are not listed among the mandatory VAT invoice information in section 209e guidance. Public procurement adds another practical choice: certain procuring entities must be able to receive European-standard e-invoices under Finland's electronic invoicing law.
A one-off invoice is enough when you already know the customer details, service lines, VAT treatment, and amount due. It also works for occasional fixed-fee work where the invoice does not need to reconcile many time entries, reimbursable costs, or approvals. Save the final invoice with its number and issue date so your records stay consistent with the sequential numbering requirement.
A managed workflow becomes useful when billable time, non-billable work, custom rates, and team approvals feed the invoice. Everhour supports project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports for billable time, non-billable time, billable amount, and cost. That structure keeps the Finland-specific tax review separate from the operational work of deciding which hours belong on the client invoice.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A Finnish VAT invoice must include the issue date, unique sequential number, VAT IDs where required, names and addresses of both parties, supply details, taxable base, unit price excluding VAT, discounts or rebates, VAT rate, and VAT payable. Add the supply or prepayment date if it differs from the invoice issue date.
A company selling goods or services in business is generally liable to register for VAT and pay VAT when turnover exceeds €20,000 in a calendar year. Businesses below the threshold may register voluntarily in some cases. Non-registration should be handled as a status question, not shown as a made-up 0% VAT rate.
Required VAT information may be written in any language. The Finnish Tax Administration may request a translation during a tax audit or control procedure, so the invoice should use clear service descriptions, dates, VAT labels, and totals that remain understandable if translated later.
For Finnish domestic sales invoiced in another currency, VAT payable must also be entered in euros with two decimals. The commercial total can use the agreed billing currency, but the VAT payable line needs the euro amount required for the Finnish domestic sale.
Payment terms or a due date are not listed among the mandatory VAT invoice information in section 209e guidance. They still belong on most business invoices because they tell the buyer the payment deadline, bank details, reference information, and any agreed commercial terms.
Everhour lets admins set project billing status, mark specific tasks as non-billable, apply custom task rates, and set member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost, so only the right work moves into the invoice review.
Everhour Billing & Invoicing lets users select uninvoiced time and expenses, preview the breakdown, and generate an invoice from billable time, rates, and billable expenses. Invoiced time is marked as invoiced, which prevents the same approved work from appearing on a later invoice.
Track billable and non-billable work before invoice review. Everhour keeps rates, task billing status, and billable amounts visible, so Finland-ready invoices start from cleaner billing data.
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