Everhour connects time, costs, and reporting, while Finnish purchase orders need clear supplier, VAT, and approval details.
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Use a purchase order when you need a written approval before a Finnish supplier starts work or ships goods. The document should identify the buyer, supplier, delivery details, agreed prices, currency, tax treatment, payment terms, and the person or team approving the purchase. A clear PO prevents the invoice from arriving as a surprise and gives accounts payable a reference for matching.
A purchase order is a buyer approval document, separate from the seller's VAT invoice. Finnish VAT invoice requirements still matter because the seller's later invoice must include required VAT details. Finnish VAT invoices are governed by the Finnish Value Added Tax Act and Tax Administration guidance, including sequential numbering, party details, supply details, taxable base, VAT rate, and VAT payable.
Start with the PO number, issue date, buyer name and address, supplier name and address, contact person, delivery address, delivery date, and payment term. Add line items with a description, quantity, unit price, discount, VAT rate, line total, and total amount. For services, describe the extent and nature of the work so the supplier can invoice the same scope later.
Finland's general VAT rate is 25.5% for most goods and services. Reduced rates of 13.5% and 10% apply to specific categories, so the PO should not force the standard rate onto every line. A practical line can read: consulting services, 12 hours, €95 per hour, VAT 25.5%, net €1,140.00. The seller remains responsible for issuing the compliant VAT invoice.
A Finnish VAT identification number is formed by adding FI before the Business ID and removing the hyphen. For example, Business ID 1234567-8 becomes FI12345678. Add the supplier's VAT ID to the PO when you have it, and include your buyer details exactly as the supplier should show them on the invoice.
Required VAT information may be written in any language, but the Finnish Tax Administration may request a translation during an audit or control procedure. VAT payable for Finnish domestic sales must be shown with two decimals in euros. If the commercial agreement uses another currency, keep the PO clear enough for the seller to show the VAT amount in euros on the invoice.
A one-off template works for a single purchase, a simple supplier order, or a small project with one approver. It is enough when the PO records the agreed scope, price, tax treatment, and delivery terms, and the buyer can match the later invoice manually without losing context.
A managed workflow becomes necessary when purchases come from tracked time, project budgets, or recurring client work. Everhour Reporting provides customizable reports with 45+ columns, grouping, filters, exports, and scheduled email delivery, so managers can review billable time, costs, budgets, and invoice status before approving supplier or client-facing billing records.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A Finnish purchase order is a buyer-issued approval document, while a VAT invoice is issued by the seller after or during the supply. The VAT invoice must follow Finnish VAT invoice requirements, including the issue date, unique sequential number, VAT IDs where required, party details, supply details, VAT base, VAT rate, and VAT payable.
The purchase order should show the rate expected for each line item, using the seller's tax treatment as the source. Finland's general VAT rate is 25.5%, while reduced rates of 13.5% and 10% apply to defined categories. Avoid applying one VAT rate across mixed goods and services without checking the category.
A PO should use the Finnish VAT number format when it lists a Finnish VAT-liable supplier. The format is FI plus the Business ID without the hyphen, so Business ID 1234567-8 becomes FI12345678. Correct formatting helps the supplier copy the details into the later invoice without manual cleanup.
A purchase order can be written in English for commercial use if both parties accept it. Required VAT information on the later invoice may be in any language, but the Finnish Tax Administration may request a translation during a tax audit or control procedure. Clear field labels reduce translation and review problems.
Payment terms or a due date are commercial payment details, not mandatory VAT invoice fields under the Finnish Tax Administration's section 209e guidance. Add them anyway on the purchase order because they tell the supplier when payment is expected and give accounts payable a matching point for the later invoice.
Everhour Reporting lets teams build reports with columns, grouping, filters, date ranges, exports, and scheduled email delivery. A manager can review billable time, costs, budget progress, and invoice status before approving records that support purchase orders, supplier charges, or client billing.
Use Everhour Reporting to review time, costs, budgets, and invoice status before approvals. Export or schedule the exact report stakeholders need for a cleaner billing workflow.
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