Finnish VAT invoices need precise tax fields and euro VAT amounts. Everhour turns tracked billable work into client-ready invoices.
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Use this page when you need to prepare an invoice for work sold to a Finnish customer or billed from a Finnish business. The practical goal is a document with the right seller and purchaser details, a clear description of the goods or services, the issue date, a unique sequential invoice number, VAT handling, and the amount due.
Finnish VAT invoices are governed by the Finnish Value Added Tax Act and Finnish Tax Administration guidance. A VAT-liable seller generally needs to register for VAT once turnover exceeds €20,000 in a calendar year. Businesses below that threshold may register voluntarily in some cases, so the invoice should match the seller's actual VAT status.
A Finnish VAT invoice must include the date of issue, a unique sequential number, the seller's VAT identification number, names and addresses for both seller and purchaser, and the purchaser's VAT identification number where reverse charge or intra-Community supply applies. A Finnish VAT identification number adds FI before the Business ID and removes the hyphen, so 1234567-8 becomes FI12345678.
Line items need enough detail to support the tax calculation. Include the quantity and nature of goods or the extent and nature of services, the supply or prepayment date if different from the issue date, the VAT base per rate, unit price excluding VAT, discounts or rebates, the VAT rate, and the VAT payable. Finland's general VAT rate is 25.5%, with reduced rates of 13.5% and 10% for listed categories.
Required VAT information may appear in any language on a Finnish invoice, but the Finnish Tax Administration may request a translation during a tax audit or control procedure. If a Finnish domestic sale is invoiced in another currency, the VAT payable must still be shown in euros with two decimals, so do not leave the tax amount only in the foreign currency.
Public-sector and procurement work adds another decision point. Under Finland's Act on Electronic Invoicing by Procuring Entities and Operators of Trade or Business, certain procuring entities must be able to receive European-standard e-invoices, and procuring entities and business operators may demand them. Confirm the buyer's e-invoice requirement before sending a PDF by email.
A free one-off invoice works when you have a small number of line items, a confirmed VAT treatment, and no need to reuse time entries later. It also works for a simple draft that still needs review against the buyer's contract, purchase order, or e-invoicing instructions before sending.
A managed workflow becomes necessary when billable time, expenses, approvals, and client terms repeat every month. Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from rates while excluding non-billable tasks, stores client defaults for taxes, discounts, and payment terms, and exports invoices to QuickBooks Online, Xero, or FreshBooks.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A company selling goods or services in business is generally liable to register for VAT and pay VAT when turnover exceeds €20,000 in a calendar year. Businesses below the threshold may register voluntarily in some cases. The invoice should follow the seller's actual VAT registration status, not a guessed tax status based only on the customer location.
Finland's general VAT rate is 25.5% and applies to most goods and services. Reduced rates of 13.5% and 10% apply to specific categories listed by Finnish VAT rules. Use the rate that matches the supply, then show the VAT base per rate, the VAT rate, and the VAT payable on the invoice.
Required VAT information may be written in any language. The Finnish Tax Administration may request a translation during a tax audit or control procedure, so keep invoice wording clear enough to identify the parties, supply, taxable base, VAT rate, and VAT payable without ambiguity.
For Finnish domestic sales, VAT payable must be shown with two decimals in euros. If the invoice uses another currency for commercial pricing, add the VAT payable in euros as well. This prevents a common tax-record mistake where the total is readable but the required euro VAT amount is missing.
Payment terms or a due date are not listed among the mandatory VAT invoice information in Finnish Tax Administration section 209e guidance. They remain commercial payment details. Add them anyway for collection clarity, especially when the client needs a purchase order number, bank details, or a fixed due date.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from rates while excluding non-billable tasks, and applies client defaults such as taxes, discounts, and payment terms. Invoices can be exported to QuickBooks Online, Xero, or FreshBooks, with status, number, issue date, and amount synced back to Everhour.
Use Everhour to turn approved billable time, expenses, rates, and client terms into invoices, then export them to accounting tools with connected billing records.
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