Finnish invoices need precise VAT fields and euro VAT totals. Everhour keeps billable work organized before invoicing.
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Use this page when you need a finished invoice for a Finnish buyer, supplier record, or project file. The practical outcome is a downloadable invoice that names the seller and purchaser, identifies the work, applies the correct VAT treatment, and gives the buyer clear payment instructions. Finland's VAT rules sit under the Finnish Value Added Tax Act and Finnish Tax Administration guidance, so VAT-liable sellers need more than a simple payment request.
A downloaded invoice should work as a business record, not only as a client-facing document. Keep the invoice number unique and sequential, use the issue date that matches your records, and describe the delivered goods or services clearly. If the sale falls under Finnish domestic VAT, the VAT payable must be shown in euros with two decimals, even when another currency appears elsewhere on the invoice.
A Finnish VAT invoice must include the issue date, a unique sequential number, VAT IDs, names and addresses for both seller and purchaser, and supply details. The purchaser's VAT identification number is required where reverse charge or intra-Community supply applies. For Finnish companies, the VAT number uses `FI` plus the Business ID without the hyphen, so `1234567-8` becomes `FI12345678`.
The tax lines need the taxable base per VAT rate, unit price excluding VAT, discounts or rebates, the VAT rate, and the VAT payable. Finland's general VAT rate is 25.5% for most goods and services. Reduced rates of 13.5% and 10% apply to specific categories, so split invoice lines by rate when one document covers differently taxed items.
A downloadable invoice should survive the next handoff: client approval, accounting entry, tax review, or archive storage. Before sending it, confirm that the file shows the invoice number, issue date, seller details, buyer details, line descriptions, VAT base, VAT rate, VAT amount, total payable, and payment details in a readable layout. Payment terms or a due date are commercial payment details in Finland, not VAT-required fields under section 209e guidance.
Required VAT information may appear in any language, but the Finnish Tax Administration may request a translation during a tax audit or control procedure. Public-sector and procurement work can also create an e-invoice requirement. Under Finland's Act on Electronic Invoicing by Procuring Entities and Operators of Trade or Business, certain procuring entities must receive European-standard e-invoices, and business operators may demand them.
A one-off downloadable invoice is enough for a single project, a small client job, or a corrected document that does not need to pull from tracked time. It also works when you already know the VAT rate, customer details, and final billable amount. Keep a copy with the underlying quote, contract, delivery notes, and any proof that explains why a VAT rate or reverse-charge treatment was used.
A managed workflow becomes cleaner when invoice amounts come from billable time, expenses, project rates, or task-level rules. Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports for billable time, non-billable time, billable amount, and cost. That structure helps separate client charges from internal work before the invoice is prepared.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use 25.5% for goods and services covered by Finland's general VAT rate. Use 13.5% or 10% only for categories that fall under those reduced rates, such as the specific categories listed by the Finnish Tax Administration. If one invoice includes multiple VAT rates, separate the taxable base, rate, and VAT payable by rate.
A company selling goods or services in business is generally liable to register for VAT and pay VAT once turnover exceeds €20,000 in a calendar year. Businesses below that threshold may register voluntarily in some cases. Do not add Finnish VAT to an invoice unless the seller is VAT-registered or otherwise required to charge VAT.
Required VAT information may be written in any language. The Finnish Tax Administration can request a translation during a tax audit or control procedure, so keep invoice wording clear enough to translate accurately. For Finnish domestic sales, the VAT payable must be shown in euros with two decimals if the invoice uses another currency.
A Finnish VAT identification number starts with `FI`, followed by the Business ID without its hyphen. For example, Business ID `1234567-8` becomes `FI12345678`. Use the seller's VAT identification number on a Finnish VAT invoice, and include the purchaser's VAT identification number where reverse charge or intra-Community supply applies.
Payment terms and due dates are commercial details, not mandatory VAT invoice information under Finnish Tax Administration section 209e guidance. They still belong on most business invoices because they tell the buyer when to pay, which bank details to use, and which reference to include with the payment.
Everhour lets admins set project billing status, mark specific tasks as non-billable, use custom task rates, and set member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost, so a client invoice excludes internal work before totals are finalized.
Everhour Billing & Invoicing turns uninvoiced billable time and expenses into client invoices. Users can preview the breakdown, group line items by project, task, person, date, or other available breakdowns, and export invoices to QuickBooks Online, Xero, or FreshBooks as drafts.
Track billable and non-billable time before invoice prep. Everhour gives teams project billing controls, task-level exclusions, custom rates, and billing reports for cleaner client invoicing.
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