Finnish invoices need exact VAT details and clean records. Everhour turns tracked billable work into client-ready invoices.
Fill in your details, add line items, hit Print when ready.
| Description | Qty | Rate | Tax | Amount |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page when you need a clear invoice for goods, services, project work, retainers, or reimbursable costs connected to Finland. The finished invoice should identify both parties, describe the supply, show the price basis, separate VAT correctly, and give the buyer commercial payment instructions.
Finnish VAT rules matter once a seller is VAT-liable. A company selling goods or services in business is generally liable to register for VAT and pay VAT when turnover exceeds €20,000 in a calendar year. Businesses below that threshold may register voluntarily in some cases, so the invoice format must match the seller's actual VAT status.
A Finnish VAT invoice must include the issue date, a unique sequential number, VAT IDs, names and addresses. The seller's VAT identification number belongs on the invoice, and the purchaser's VAT identification number is required where reverse charge or intra-Community supply applies.
Line details need the quantity and nature of goods or the extent and nature of services, plus the supply or prepayment date if it differs from the issue date. The invoice must show the VAT base per rate, unit price excluding VAT, discounts or rebates, the VAT rate, and VAT payable. Finland's general VAT rate is 25.5%, with reduced rates of 13.5% and 10%.
A Finnish VAT identification number uses FI plus the Business ID without the hyphen. For example, Business ID 1234567-8 becomes FI12345678. That small formatting detail prevents avoidable buyer questions, especially when the invoice supports VAT records or cross-border checks.
Required VAT information may be written in any language, but the Finnish Tax Administration may request a translation during a tax audit or control procedure. VAT payable must be shown with two decimals in the local currency of the EU Member State of sale. For Finnish domestic sales invoiced in another currency, the VAT payable must also be entered in euros.
A one-off invoice works for a simple sale, a fixed-fee project, or a small client request where you already know the exact line items and tax treatment. It is also enough when you only need a PDF or document for a single billing event.
A managed workflow becomes necessary when billable time, expenses, rates, approvals, and invoice status need to stay connected. Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from rates while excluding non-billable tasks, supports client settings and invoice customization, and exports invoices to QuickBooks Online, Xero, or FreshBooks.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use the VAT rate that applies to the supplied goods or services. Finland's general VAT rate is 25.5% and applies to most goods and services. Reduced rates of 13.5% and 10% apply only to specific categories, so the invoice should show the rate tied to each taxable base rather than one blended figure.
Yes. A Finnish VAT invoice must include a unique sequential number. Sequential numbering helps the seller maintain a complete invoice trail and helps the buyer match the document to accounting records. Skipped or duplicated numbers create avoidable reconciliation questions.
Yes. Required VAT information may be written on the invoice in any language. The Finnish Tax Administration may request a translation during a tax audit or control procedure, so the invoice should still use clear labels, complete buyer and seller details, and unambiguous line descriptions.
For Finnish domestic sales, yes. VAT payable must be shown with two decimals in the local currency of the EU Member State of sale. If a Finnish domestic invoice uses another currency for the commercial amount, the VAT payable must also be entered in euros.
Payment terms or a due date are commercial payment details rather than mandatory VAT invoice fields under section 209e guidance. Add them anyway because they tell the buyer when payment is expected, which bank details to use, and which reference number to include.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates invoice amounts from rates while excluding non-billable tasks, and supports client defaults such as taxes, discounts, and payment terms. Teams can then export invoices to QuickBooks Online, Xero, or FreshBooks.
Everhour marks time as invoiced after it is included in an invoice, so the same uninvoiced hours do not appear again in future invoice selection. That protects project billing records when teams invoice in stages or bill several client projects from one workspace.
Track approved time, expenses, rates, and invoice status in one workflow. Everhour connects project work to client billing and accounting exports without rebuilding invoices by hand.
14-day free trial · No credit card · Cancel anytime
