Everhour turns tracked billable time and expenses into invoices, while Finnish VAT rules define the fields that must be correct.
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Use this page when you need to send a Finnish business invoice with the right customer details, line items, VAT treatment, and payment information. The practical goal is a document the buyer can process without asking for missing data, especially when the sale is domestic, cross-border within the EU, or connected to a public procurement workflow.
Finnish VAT invoices are governed by the Finnish Value Added Tax Act and Finnish Tax Administration guidance. A VAT-liable seller must include the issue date, a unique sequential number, VAT IDs where required, names and addresses, supply details, taxable base, VAT rate, and VAT payable. Payment terms and a due date are useful commercial details, but they are not listed as mandatory VAT invoice information in section 209e guidance.
Start with the seller name, address, and VAT identification number. A Finnish VAT identification number adds `FI` before the Business ID and removes the hyphen, so Business ID `1234567-8` becomes `FI12345678`. Add the purchaser name and address, plus the purchaser VAT identification number when reverse charge or intra-Community supply rules apply.
Each line should describe the quantity and nature of goods or the extent and nature of services. Include the supply or prepayment date when it differs from the issue date. State the unit price excluding VAT, discounts or rebates, taxable base per VAT rate, VAT rate, and VAT payable. Finland's general VAT rate is 25.5%, with reduced rates of 13.5% and 10% for specified categories.
VAT registration is generally required when business turnover from goods or services exceeds €20,000 in a calendar year. Businesses below that threshold may register voluntarily in some cases. Once you are VAT-liable, the invoice needs a clear VAT line instead of a vague tax-inclusive total, because the buyer's bookkeeping depends on the taxable base, rate, and VAT amount.
Required VAT information may appear in any language, but the Finnish Tax Administration may request a translation during a tax audit or control procedure. For Finnish domestic sales, VAT payable must be shown with two decimals in euros. If the invoice uses another currency for the commercial total, the VAT payable still needs a euro amount.
A one-off invoice tool is enough when you sell a single service, know the correct VAT treatment, and only need a finished invoice to download or send. It works well for a simple project fee, a small batch of line items, or a client that does not require accounting-system delivery from your side.
A managed workflow fits recurring client work, billable hours, expenses, discounts, and status tracking. Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from rates while excluding non-billable tasks, supports client defaults and invoice customization, and exports invoices to QuickBooks Online, Xero, or FreshBooks with invoice status synced back to Everhour.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. A Finnish VAT invoice must include a unique sequential number. The sequence helps connect the invoice to accounting records, VAT reporting, corrections, and audit trails. Reusing numbers, skipping numbers without a clear record, or mixing several numbering systems without a documented structure creates cleanup work later.
Finland's general VAT rate is 25.5% for most goods and services. Reduced rates of 13.5% and 10% apply to specified categories, such as certain groceries, restaurant services, books, pharmaceuticals, passenger transport, accommodation, event admissions, newspapers, and magazines. The invoice should show the taxable base and VAT payable separately for each VAT rate used.
Yes. Required VAT information may be written in any language. The Finnish Tax Administration may request a translation during a tax audit or control procedure, so clear labels and consistent line-item descriptions reduce friction. For Finnish domestic sales, VAT payable must still be shown in euros with two decimals.
No. Payment terms or a due date are not listed among the mandatory VAT invoice information in section 209e guidance. Add them anyway for collection clarity. The buyer needs to know the payment deadline, bank details, reference information, and any late-payment terms, even when those fields are commercial rather than VAT-required.
Yes, in specific workflows. Under Finland's Act on Electronic Invoicing by Procuring Entities and Operators of Trade or Business, certain procuring entities must be able to receive European-standard e-invoices, and procuring entities and business operators may demand such e-invoices. Confirm the buyer's format requirement before sending a PDF.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates invoice amounts from project or member rates, and excludes non-billable work. Client records can store contacts, tax rate, discount, and payment terms, then invoices can be exported to QuickBooks Online, Xero, or FreshBooks.
Everhour marks time as invoiced after it is included in an invoice, so the same billable hours do not appear again as uninvoiced work. That status keeps invoice records connected to project reporting and reduces duplicate billing checks for teams that invoice clients from logged time.
Create invoices from approved billable work, apply client defaults, and export drafts to accounting tools. Everhour keeps invoice status connected to time, rates, and billing reports.
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