Everhour connects billable work to invoicing, while solopreneurs keep client billing clear, timely, and defensible.
Fill in your details, add line items, hit Print when ready.
| Description | Qty | Rate | Tax | Amount |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A solopreneur invoice usually covers one client, one project, or one billing period. It identifies your business and the client, assigns an invoice number and invoice date, lists the work or products sold, shows the total due, and states payment terms. For service work, the invoice often follows delivery, a weekly or monthly schedule, or a project milestone.
Use the invoice to match the agreement already in place. A fixed-fee brand package, an hourly consulting engagement, a monthly virtual-assistant retainer, and a deposit-based creative project need different line items. The client should see exactly what was delivered, the amount due now, and the due date without reading the contract again.
Solopreneurs commonly invoice by billable hours, fixed fees, milestones, deposits, partial payments, or monthly retainers. A writer may bill `$900` for a completed landing page, while a consultant may bill `12 hours at $125 per hour` for advisory work. A larger project can start with a deposit and end with a final balance invoice.
Payment terms should be set before the first invoice and match the contract. Net 30 is common, but due-upon-receipt, Net 7, Net 15, installment, upfront-payment, and retainer terms all work when the client has agreed to them. Late fees are commonly flat charges or monthly finance charges of about 1% to 2% of the overdue amount, subject to state limits and grace-period rules where applicable.
U.S. invoices are not governed by a single federal private-sector invoice form, and the United States does not use a national VAT or GST invoice regime. Sales tax is state- and service-dependent. A solopreneur selling taxable goods, taxable services, or digital products must check business location, nexus, customer location, and the taxable category before adding sales tax.
Reimbursable costs need their own clear lines, not a vague add-on. A travel reimbursement, software license, printing charge, or stock-photo purchase should show the amount and the reason. Keep receipts and supporting documents with your records because invoices support income and expense records for bookkeeping and tax substantiation.
A free invoice tool is enough for a one-off client bill, a simple fixed-fee project, or a quick deposit request. You enter the client, invoice number, date, service lines, payment terms, tax if applicable, and total due. That approach works when the invoice is the only artifact you need.
A managed workflow becomes useful when tracked billable time, non-billable work, custom task rates, and client reporting affect the invoice. Everhour supports project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and reports for billable time, non-billable time, billable amount, and cost, so a solopreneur can invoice from recorded work instead of rebuilding totals manually.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A solopreneur invoice conventionally includes seller and client information, invoice number, invoice date, itemized products or services, price, quantity, total due, payment terms, due date, and any overdue-payment penalties. Add sales tax only when the sale is taxable under the applicable state and local rules.
Yes. A pro forma invoice or estimate can preview scope, costs, payment terms, and deposit terms before work begins. A regular invoice is the post-delivery request for payment. For larger projects, solopreneurs commonly use deposits, partial payments, or milestone invoices when the contract supports that schedule.
Sales tax is not a universal invoice add-on for U.S. solopreneurs. The decision depends on business location, nexus, the place of sale, and whether the specific goods, services, or digital products are taxable. Any collected sales tax should appear separately for bookkeeping clarity.
Net 30 is common, but the right term comes from the client agreement and your cash-flow needs. Due-upon-receipt, Net 7, Net 15, installment, upfront-payment, and retainer terms are common choices. The contract and invoice should use the same terms to reduce disputes and payment delays.
Yes. Reimbursable costs and additional fees can appear on the same invoice when they are itemized clearly. List each cost separately and keep supporting documents. A single vague expense line makes client review harder and weakens the record behind the amount billed.
Everhour lets you set project billing status, mark specific tasks as non-billable, apply custom task rates, and report billable time, non-billable time, billable amount, and cost. That keeps invoiceable work separate from admin, sales, or internal project time.
Track billable and non-billable work by project, then use Everhour reports to keep client invoices tied to recorded time, rates, and costs.
14-day free trial · No credit card · Cancel anytime
