Everhour connects tracked work to billing rates and invoices, while Dutch VAT rules set the fields your invoice must show.
Fill in your details, add line items, hit Print when ready.
| Description | Qty | Rate | Tax | Amount |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to prepare an invoice for work billed to a customer in the Netherlands or under Dutch VAT rules. The practical goal is a clean client document: correct supplier details, customer details, invoice number, dates, service description, price, VAT treatment, and payment terms.
A Dutch VAT invoice must identify the supplier and customer by name and address and include the supplier's VAT identification number. It must also include an invoice number, the invoice date, and the date on which the goods or services were supplied. Those fields make the invoice traceable for the customer, accountant, and tax records.
Dutch VAT invoices need line-level clarity. Each line should describe the quantity and type of goods supplied or the nature and type of services supplied. For each VAT tariff or exemption, show the unit price excluding VAT, reductions not included in the price, VAT tariff, cost excluding VAT, and VAT amount in euros.
The Netherlands has three VAT tariffs: 0%, 9% low tariff, and 21% high or general tariff. The 21% rate applies when no exemption, reverse charge, 0% tariff, or 9% tariff applies. A service line can read: "Design support, 10 hours, €85 per hour, €850 excluding VAT, 21% VAT, €178.50 VAT."
Reverse-charge and intra-EU invoices need extra attention. The customer's VAT identification number must appear on the invoice for exports of goods to other EU countries, certain related services such as transport, and reverse-charge cases. When the reverse-charge mechanism applies, the supplier must not include VAT and should state "VAT reverse-charged."
Suppliers to Dutch central government must use structured e-invoicing for central government contracts covered by the mandate from January 1, 2017. That requirement is separate from ordinary B2B invoice requirements. Payment terms also matter: the EU late-payment framework sets 30 days for public authorities and generally limits business-to-business payment periods to 60 days unless expressly agreed and not grossly unfair.
A one-off invoice tool is enough when you have a small number of lines, a known VAT treatment, and no need to reuse tracked time. It works well for a single project, a fixed-fee service, or a corrected invoice that your accountant already reviewed.
A managed workflow fits recurring client work, hourly billing, changing rates, and teams. Everhour separates cost and billable rates, supports per-person defaults and per-project overrides, preserves dated rate history, and can price billable work by project, member, or task before invoice preparation starts.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A Dutch VAT invoice must include supplier name and address, supplier VAT identification number, customer name and address, invoice number, invoice date, supply date, supplied goods or services, unit price excluding VAT, reductions, VAT tariff, cost excluding VAT, and VAT amount in euros. Advance payment invoices must include the payment date if that date differs from the invoice date.
The Netherlands uses 0%, 9%, and 21% VAT tariffs. The 21% high or general tariff applies when no exemption, reverse charge, 0% tariff, or 9% tariff applies. The invoice should show the VAT tariff applied and the VAT amount in euros for each tariff or exemption.
A Dutch reverse-charge invoice should not include VAT charged by the supplier. The invoice should state "VAT reverse-charged" and include the customer's VAT identification number when the reverse-charge rules require it. The customer accounts for the VAT under the applicable reverse-charge treatment.
Structured e-invoicing is mandatory for suppliers to Dutch central government under covered central government contracts from January 1, 2017. Ordinary B2B invoices are separate from that central government mandate. A supplier should check the contract and buyer type before treating every Dutch invoice as an e-invoice.
Missing VAT treatment causes payment delays. A customer or accountant needs to see the VAT tariff, cost excluding VAT, VAT amount in euros, and reverse-charge wording where applicable. A vague total with no tariff breakdown leaves the buyer unable to process the invoice confidently.
Everhour separates cost and billable rates, supports default per-person rates, and allows per-project overrides when a Netherlands client uses a different price agreement. Rate changes can be dated, so older billable work keeps the original calculation while newer work uses the updated rate.
Everhour can generate invoices from uninvoiced billable time and expenses, then mark included time as invoiced. That status keeps previously billed work out of future invoice selections, which helps recurring Netherlands projects avoid duplicate billing.
Set rates once, keep dated rate history, and price client work by project, member, or task. Everhour turns tracked billable time into a cleaner long-term invoicing workflow.
14-day free trial · No credit card · Cancel anytime
