Everhour supports billable rates and invoicing workflows, while Dutch VAT invoices require precise tax and identity fields.
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Use this page to prepare an invoice for work sold in the Netherlands, especially when Dutch VAT rules apply. The finished invoice should identify the supplier and customer, describe the goods or services supplied, show the invoice number and relevant dates, and separate amounts before VAT from VAT charged. A clean Dutch invoice gives the buyer the details needed to approve payment without sending the document back for corrections.
Dutch VAT invoices need more than a total due. They must include the supplier name and address, supplier VAT identification number, customer name and address, invoice number, invoice date, and the date on which the goods or services were supplied. If the invoice covers an advance payment, include the payment date when that date differs from the invoice date.
Dutch VAT has three tariffs: 0%, 9% low tariff, and 21% high or general tariff. The 21% tariff applies when no exemption, reverse charge, 0% tariff, or 9% tariff applies. For each VAT tariff or exemption, the invoice should show the unit price excluding VAT, reductions not included in the price, VAT tariff applied, cost excluding VAT, and VAT amount in euros.
Reverse-charge and intra-EU cases need extra attention. For exports of goods to other EU countries, certain related services such as transport, and reverse-charge cases, the customer VAT identification number must appear on the invoice. If the reverse-charge mechanism applies, the supplier must not include VAT on the invoice and should state "VAT reverse-charged" so the buyer knows how the VAT treatment was applied.
Invoice software for the Netherlands should support VAT at the line level, because mixed invoices can contain items under different VAT tariffs or exemptions. A single summary tax field creates cleanup work when one service uses 21% VAT and another line needs a different treatment. The invoice should also preserve reductions, unit prices excluding VAT, and the VAT amount in euros for each tariff or exemption.
Country-specific workflow matters when the buyer is a public authority. Suppliers to Dutch central government must use structured e-invoicing for central government contracts covered by the mandate from January 1, 2017. That requirement is separate from ordinary B2B invoice requirements. Payment terms also need discipline: the EU late-payment framework sets 30 days for public authorities and generally limits B2B payment periods to 60 days unless expressly agreed and not grossly unfair.
A one-off invoice tool works when you have a small job, a clear VAT treatment, and all line details ready before billing. It is enough for a freelancer sending a simple Dutch VAT invoice with one tariff, one customer, and no need to connect the invoice to time records, expenses, project budgets, or later reporting.
A managed workflow becomes necessary when billable work comes from multiple people, projects, or rates. Everhour separates cost and billable rates, supports per-person defaults and per-project overrides, preserves dated rate history, and prices billable work by project, member, or task. That structure keeps Dutch invoice preparation tied to the actual work performed while leaving VAT treatment and invoice fields visible for review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Dutch VAT invoice software should capture supplier name and address, supplier VAT identification number, customer name and address, invoice number, invoice date, supply date, and the quantity or type of goods or nature of services supplied. It should also support unit prices excluding VAT, reductions, VAT tariff, cost excluding VAT, and VAT amount in euros for each VAT tariff or exemption.
The Netherlands has 0%, 9%, and 21% VAT tariffs. The 21% high or general tariff applies when no exemption, reverse charge, 0% tariff, or 9% tariff applies. Select the tariff at the line level when an invoice includes items with different VAT treatment.
Reverse charge means the supplier must not include VAT on the invoice when the reverse-charge mechanism applies. The invoice should state "VAT reverse-charged" and include the customer's VAT identification number when required. Treating reverse charge as a zero VAT line without the required wording creates an incomplete invoice record.
The customer VAT identification number is required for exports of goods to other EU countries, certain related services such as transport, and reverse-charge cases. Ordinary domestic invoices still need the customer's name and address, but the customer VAT ID requirement depends on the transaction type.
Structured e-invoicing is mandatory for suppliers to Dutch central government under central government contracts covered by the mandate from January 1, 2017. That rule is separate from ordinary B2B invoice requirements. Private-sector buyers can still request a structured format by contract or procurement policy.
Everhour separates cost rates from client-facing billable rates, then supports default per-person rates and per-project overrides. Rate changes can be dated, so older work keeps its original calculation, and billable projects can use project, member, or custom task rates before invoice preparation.
Everhour Billing & Invoicing converts uninvoiced billable time and expenses into invoices. It calculates amounts from rates, time, and billable expenses while excluding non-billable work, then marks included time as invoiced so the same work does not appear again on a later invoice.
Turn tracked project work into invoice-ready billable amounts with dated rates, project overrides, and clear pricing logic. Everhour keeps billing records connected to the work behind each invoice.
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