Dutch VAT invoices need exact tariff and euro VAT details. Everhour keeps billable work ready for invoicing.
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You use invoicing software for the Netherlands when you need a client-ready invoice with Dutch VAT fields, clean line items, and payment terms that match the customer relationship. The practical job is simple: identify both parties, describe the goods or services, price the work, apply the right VAT treatment, and issue a document your customer can process without sending it back.
A Dutch VAT invoice must identify the supplier and customer by name and address and include the supplier's VAT identification number. It must also include an invoice number, invoice date, and supply date. Those fields matter because Dutch invoice records connect the commercial document to the VAT treatment, the delivery date, and the payment timeline.
Each invoice line should describe the quantity and type of goods supplied or the nature and type of services supplied. For each VAT tariff or exemption, the invoice must show the unit price excluding VAT, reductions not included in the price, the VAT tariff applied, the cost excluding VAT, and the VAT amount in euros.
The Netherlands has three VAT tariffs: 0%, 9% low tariff, and 21% high or general tariff. The 21% rate applies when no exemption, reverse charge, 0% tariff, or 9% tariff applies. A clear line structure prevents one common error: mixing taxable work, exempt work, and reverse-charge work into one vague total.
Reverse-charge and intra-EU transactions need extra care because the invoice changes even when the work looks ordinary. The customer's VAT identification number must appear on the invoice for exports of goods to other EU countries, certain related services such as transport, and reverse-charge cases. In a reverse-charge case, the supplier leaves VAT off the invoice and states "VAT reverse-charged".
Advance payments also need a date check. If the invoice relates to an advance payment, it must include the payment date when that date differs from the invoice date. Suppliers to Dutch central government must use structured e-invoicing for central government contracts covered by the mandate from January 1, 2017, which is separate from ordinary B2B invoice requirements.
A free invoice tool is enough when you issue a simple invoice from known line items, have the correct VAT treatment, and only need a PDF or download for one customer. That workflow works for a small job, a one-time service, or a manual invoice that does not need to connect back to time entries, approvals, or recurring project records.
A managed workflow becomes necessary when billable hours, non-billable work, expenses, discounts, and project rates feed the invoice. Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports for billable time, non-billable time, billable amount, and cost.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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The Netherlands uses 0%, 9%, and 21% VAT tariffs. The 21% high or general tariff applies when no exemption, reverse charge, 0% tariff, or 9% tariff applies. Assign the rate by the goods or services supplied, then show the VAT tariff and VAT amount in euros for each tariff or exemption.
A Dutch VAT invoice needs the customer's name and address in all standard cases. The customer's VAT identification number must also appear for exports of goods to other EU countries, certain related services such as transport, and reverse-charge cases. This field is easy to miss when the customer is outside the Netherlands but inside the EU.
Reverse-charge treatment changes the invoice wording and tax line. The supplier should leave VAT off the invoice and state "VAT reverse-charged". The invoice still needs the required identity, number, date, supply, and line-item details, plus the customer's VAT identification number when the reverse-charge rule requires it.
Structured e-invoicing is mandatory for suppliers to Dutch central government under central government contracts covered by the mandate from January 1, 2017. Ordinary B2B invoices follow the regular Dutch VAT invoice requirements unless a contract, customer portal, or sector rule requires a structured electronic format.
The EU late-payment framework sets a 30-day payment period for public authorities and generally limits business-to-business payment periods to 60 days unless expressly agreed and not grossly unfair. Put the due date and payment terms on the invoice so the customer sees the approval deadline and payment obligation.
Everhour lets admins set project billing status, mark specific tasks as non-billable, use custom task rates, and set member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost, so invoice totals stay tied to the work that should actually be charged.
Everhour Billing & Invoicing lets users select uninvoiced time and expenses, preview the breakdown, and generate an invoice from billable time, rates, and billable expenses. Invoiced time is marked as invoiced, which keeps the same approved work from appearing again on a later invoice.
Track billable and non-billable work before invoice time. Everhour keeps project billing status, task exceptions, custom rates, and admin billing reports connected to cleaner client invoices.
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