Dutch VAT invoices need correct tariffs and buyer details. Everhour turns tracked billable work into invoice-ready records.
Fill in your details, add line items, hit Print when ready.
| Description | Qty | Rate | Tax | Amount |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page when you need a client invoice for work connected to the Netherlands, with the right structure for Dutch VAT rules. The finished invoice should identify both parties, describe the goods or services supplied, show the invoice number and dates, and make the VAT treatment clear enough for accounting review.
Dutch VAT invoices must include the supplier name and address, supplier VAT identification number, customer name and address, invoice number, invoice date, and supply date. The invoice also needs the quantity and type of goods or the nature and type of services, so avoid vague lines such as "consulting" without a service period or scope.
A Dutch VAT invoice needs more than a total amount. For each VAT tariff or exemption, show the unit price excluding VAT, reductions not already included in the price, the VAT tariff applied, the cost excluding VAT, and the VAT amount in euros. This structure lets the buyer see exactly how the invoice total was built.
The Netherlands uses 0%, 9%, and 21% VAT tariffs. The 21% high or general tariff applies when no exemption, reverse charge, 0% tariff, or 9% tariff applies. For an advance payment invoice, add the payment date if it differs from the invoice date, because the timing detail belongs on the document.
Reverse-charge and intra-EU cases change the invoice details. If the reverse-charge mechanism applies, the supplier must not include VAT on the invoice and should state "VAT reverse-charged." For exports of goods to other EU countries, certain related services such as transport, and reverse-charge cases, include the customer's VAT identification number.
Suppliers to Dutch central government must use structured e-invoicing for central government contracts covered by the mandate from 1 January 2017. That requirement is separate from ordinary B2B invoice requirements. Payment terms also need attention: the EU late-payment framework sets 30 days for public authorities and normally up to 60 days for business transactions unless expressly agreed and not grossly unfair.
A one-off invoice maker is enough when you have a single project, a clear service description, confirmed VAT treatment, and a buyer record ready to enter. It also works for occasional invoices where you only need a clean PDF or export for your own records.
A managed workflow becomes necessary when billable hours, expenses, project rates, and client defaults change across invoices. Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, excludes non-billable work, applies client settings such as taxes, discounts, and payment terms, and exports invoice drafts to QuickBooks Online, Xero, or FreshBooks.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A Dutch VAT invoice must show supplier and customer names and addresses, the supplier VAT identification number, invoice number, invoice date, supply date, and a clear description of the goods or services supplied. It also needs line-level VAT detail, including the unit price excluding VAT, reductions, VAT tariff, cost excluding VAT, and VAT amount in euros.
The Netherlands has 0%, 9%, and 21% VAT tariffs. The 21% high or general tariff applies when no exemption, reverse charge, 0% tariff, or 9% tariff applies. Select the tariff based on the actual goods, services, buyer location, and VAT treatment, then show the tariff and VAT amount on the invoice.
A Netherlands invoice can use reverse charge when the reverse-charge mechanism applies. In that case, the supplier must not add VAT to the invoice and should state "VAT reverse-charged." The customer's VAT identification number must also appear for reverse-charge cases, so the buyer record must be complete before issuing the invoice.
Structured e-invoicing is mandatory for suppliers to Dutch central government under central government contracts covered by the mandate from 1 January 2017. Ordinary B2B invoices are separate from that mandate. A business selling to a private company still needs the required Dutch VAT invoice fields, but the central government e-invoicing rule does not automatically apply.
The EU late-payment framework sets a 30-day payment period for public authorities and generally limits business-to-business payment periods to 60 days unless expressly agreed and not grossly unfair. Put the due date or payment term on the invoice so the buyer knows the approval deadline, payment deadline, and reference for any follow-up.
Everhour Billing & Invoicing turns tracked billable time and expenses into invoices, calculates amounts from rates and billable expenses, and excludes non-billable tasks. Client records can store taxes, discounts, payment terms, and contact details, while exported invoices can move to QuickBooks Online, Xero, or FreshBooks with status synced back to Everhour.
Everhour shows exported invoice status, invoice number, issue date, and amount after invoices are sent to QuickBooks Online, Xero, or FreshBooks. That keeps project billing reports tied to the accounting draft instead of leaving the team to match time logs, invoice files, and accounting records manually.
Create one invoice when the job is simple. Use Everhour when billable time, expenses, rates, taxes, and accounting exports need to stay connected from project work to invoice status.
14-day free trial · No credit card · Cancel anytime
