Dutch VAT invoices need exact fields and tariff lines. Everhour keeps billable work organized before invoice creation.
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A Dutch VAT invoice must identify the supplier and customer by name and address and include the supplier's VAT identification number. It also needs an invoice number, invoice date, and the date on which the goods or services were supplied. These fields make the seller, buyer, taxable transaction, and timing clear.
The practical goal is a finished invoice the customer can process without asking for missing tax details. Add the quantity and type of goods supplied, or the nature and type of services supplied. For service work, describe the work clearly enough that the buyer can match the invoice to a contract, project, purchase order, or approved timesheet.
Dutch VAT invoices need more than a total amount. For each VAT tariff or exemption, show the unit price excluding VAT, reductions not included in the price, the VAT tariff applied, the cost excluding VAT, and the VAT amount in euros. The Netherlands has three VAT tariffs: 0%, 9% low tariff, and 21% high or general tariff.
Use 21% when no exemption, reverse charge, 0% tariff, or 9% tariff applies. A simple line can read: "Design services, 10 hours, €85 per hour, €850 excluding VAT, 21% VAT, €178.50 VAT." Keep discounts visible when they are not already included in the unit price, since hidden reductions make the VAT base harder to review.
Reverse-charge and intra-EU cases change the invoice fields. The customer's VAT identification number must appear on the invoice for exports of goods to other EU countries, certain related services such as transport, and reverse-charge cases. If the reverse-charge mechanism applies, the supplier must not include VAT on the invoice and should state "VAT reverse-charged."
Advance payments need one extra date rule. If an invoice relates to an advance payment, include the payment date when that date differs from the invoice date. Suppliers to Dutch central government must use structured e-invoicing for central government contracts covered by the mandate from January 1, 2017; that requirement is separate from ordinary B2B invoice requirements.
A one-off invoice is enough when you have a single sale, a clear tax treatment, and no need to reuse the time or cost data later. It works for a small service job, a corrected draft, or a client who only needs a PDF with Dutch VAT fields and a clear payment term.
A managed workflow becomes useful when billable time, non-billable work, rates, and invoice status need a reliable trail. Everhour can keep billable and non-billable time separate through project billing status, task-level non-billable controls, custom task rates, and member-rate exceptions, then surface billable time, non-billable time, billable amount, and cost in admin reports.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A Dutch VAT invoice must include supplier name and address, customer name and address, the supplier's VAT identification number, invoice number, invoice date, supply date, and a description of the goods or services. It also needs line-level pricing details, the VAT tariff, cost excluding VAT, and the VAT amount in euros for each VAT tariff or exemption.
A Netherlands invoice uses VAT when Dutch VAT rules apply. The Netherlands has 0%, 9%, and 21% VAT tariffs. The 21% high or general tariff applies when no exemption, reverse charge, 0% tariff, or 9% tariff applies. Sales tax is not the Dutch indirect-tax label for these invoices.
A Dutch reverse-charge invoice should state "VAT reverse-charged." The supplier must not include VAT on the invoice when the reverse-charge mechanism applies. The customer's VAT identification number must also appear in reverse-charge cases, so the buyer and seller details support the VAT treatment.
A Dutch VAT invoice must show the VAT amount in euros for each VAT tariff or exemption. That euro VAT amount belongs with the line or tariff summary details, alongside the unit price excluding VAT, any reductions not included in the price, the VAT tariff applied, and the cost excluding VAT.
Use the payment term in the contract when it is valid. Under the EU late-payment framework, public authorities have a 30-day payment period, and business-to-business payment periods are generally limited to 60 days unless expressly agreed and not grossly unfair. Put the due date or payment term directly on the invoice.
Everhour lets admins set project billing status, mark specific tasks as non-billable inside billable projects, use custom task rates, and set member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost, so invoiceable work stays separate from internal work.
Track billable and non-billable work before invoice creation, keep rates clear, and use Everhour reports to turn approved time into cleaner client billing.
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