Dutch VAT invoices need exact tariff and euro amounts. Everhour turns tracked billable work into client-ready invoices.
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Use this page to prepare an invoice for goods or services supplied under Dutch VAT rules. The finished invoice needs the supplier name and address, supplier VAT identification number, customer name and address, invoice number, invoice date, and supply date. It also needs enough line detail for the customer and tax records to match the charge to the work delivered.
A clean Dutch invoice separates the commercial story from the VAT calculation. Each line should identify the quantity and type of goods or the nature and type of services, then show unit price excluding VAT, reductions, VAT tariff, cost excluding VAT, and VAT amount in euros for each tariff or exemption. That structure prevents one blended total from hiding a wrong rate or missing reduction.
The Netherlands has three VAT tariffs: 0%, 9% low tariff, and 21% high or general tariff. Use 21% when no exemption, reverse charge, 0% tariff, or 9% tariff applies. The invoice should show the VAT tariff applied and the VAT amount in euros, so the buyer can book the charge and support the deduction where allowed.
Reverse-charge and intra-EU cases need extra care. For exports of goods to other EU countries, certain related services such as transport, and reverse-charge cases, the customer's VAT identification number must appear on the invoice. If reverse charge applies, the supplier must not include VAT on the invoice and should state "VAT reverse-charged" so the customer accounts for the VAT.
Advance payments create a date detail that many invoices miss. If the invoice relates to an advance payment, include the payment date when that date differs from the invoice date. That date belongs beside the invoice and supply dates because it explains the timing of the charge and the VAT record, not just the customer's cash movement.
Structured e-invoicing is also specific to the buyer. Suppliers to Dutch central government must use structured e-invoicing for central government contracts covered by the mandate from January 1, 2017. That requirement is separate from ordinary B2B invoice requirements, so a private Dutch business invoice can still follow the regular VAT invoice format unless another contract or platform requirement applies.
A one-off invoice is enough when you have a fixed fee, one buyer, one VAT treatment, and a short record trail. It is also practical for a simple correction, a small freelance job, or a manually priced service package. The risk rises when billable hours, expenses, discounts, multiple projects, and non-billable tasks all feed the same customer invoice.
Everhour Billing & Invoicing is the managed workflow for that second case. It converts tracked billable time and expenses into invoices, calculates amounts from rates while excluding non-billable work, and supports client settings such as taxes, discounts, and payment terms. It also exports invoices to QuickBooks Online, Xero, or FreshBooks, with invoice status, number, issue date, and amount syncing back to Everhour.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A Dutch VAT invoice must identify the supplier and customer by name and address, include the supplier's VAT identification number, invoice number, invoice date, and supply date. It must describe the goods or services supplied and show line-level pricing details, VAT tariff, cost excluding VAT, and VAT amount in euros for each VAT tariff or exemption.
The Netherlands has VAT tariffs of 0%, 9%, and 21%. The 21% high or general tariff applies when no exemption, reverse charge, 0% tariff, or 9% tariff applies. The invoice should show the VAT tariff used and the VAT amount in euros rather than hiding tax inside a single total.
A reverse-charge invoice should not include VAT charged by the supplier. The invoice should state "VAT reverse-charged" and include the customer's VAT identification number when the reverse-charge rules require it. This wording tells the customer to account for the VAT instead of paying VAT to the supplier.
Suppliers to Dutch central government must use structured e-invoicing for central government contracts covered by the mandate from January 1, 2017. This is separate from ordinary B2B invoice requirements. Private business invoices follow the applicable Dutch VAT invoice rules unless the buyer's contract or procurement system requires a specific electronic format.
The EU late-payment framework sets a 30-day payment period for public authorities and generally limits business-to-business payment periods to 60 days unless expressly agreed and not grossly unfair. Put the due date on the invoice and keep it aligned with the contract, purchase order, or client terms.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates invoice amounts from rates, and excludes non-billable tasks. Client settings can hold taxes, discounts, and payment terms, while invoices can be exported to QuickBooks Online, Xero, or FreshBooks with status details syncing back to Everhour.
Everhour reports can show billable time, non-billable time, billable amount, cost, invoice status, and related project details. Teams can filter and group records before invoicing, then export reports as CSV, Excel/XLSX, or PDF for review, client backup, or accounting archives.
Create invoices from approved time, expenses, rates, and client terms instead of rebuilding billing records by hand. Everhour keeps invoice status connected to the work behind each charge.
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