Everhour turns tracked billable time and expenses into invoices, while Dutch VAT rules define the fields your template needs.
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Use this page to prepare an invoice for work billed under Dutch VAT rules. The finished document should identify both parties, describe the goods or services, show invoice and supply dates, and present the VAT treatment clearly enough for bookkeeping, client approval, and tax records.
A Dutch VAT invoice must include the supplier name and address, supplier VAT identification number, customer name and address, invoice number, invoice date, and the date the goods or services were supplied. For services, describe the nature and type of services supplied, not just a vague project label.
Each line should make the charge understandable without forcing the client to ask for backup. A service line can show the work category, period, quantity, unit price excluding VAT, reduction if one applies, cost excluding VAT, VAT tariff, and VAT amount in euros.
The Netherlands has three VAT tariffs: 0%, 9% low tariff, and 21% high or general tariff. The 21% tariff applies when no exemption, reverse charge, 0% tariff, or 9% tariff applies. Treat VAT as a line-level or tariff-level calculation, then show the VAT amount in euros in the invoice totals.
Reverse-charge and cross-border EU cases need extra care. The customer's VAT identification number must appear on the invoice for exports of goods to other EU countries, certain related services such as transport, and reverse-charge cases. In a reverse-charge case, the supplier must not include VAT on the invoice and should state VAT reverse-charged.
Advance payments need one more date check. If an invoice relates to an advance payment, include the payment date when that date differs from the invoice date. Suppliers to Dutch central government must use structured e-invoicing for central government contracts covered by the mandate from January 1, 2017, which is separate from ordinary B2B invoice requirements.
A one-off template is enough when you need a single Dutch invoice, already know the VAT treatment, and can enter the client, service, and amount details once. It also works for a small freelancer who invoices the same client with simple terms and limited line items.
A managed workflow fits better when billable time, expenses, discounts, tax defaults, and invoice status repeat every month. Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates invoice amounts from rates while excluding non-billable tasks, and can export invoices to QuickBooks Online, Xero, or FreshBooks.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A Dutch VAT invoice must show the supplier name and address, supplier VAT identification number, customer name and address, invoice number, invoice date, supply date, and details of the goods or services supplied. It must also show pricing excluding VAT, reductions, the VAT tariff, cost excluding VAT, and the VAT amount in euros for each VAT tariff or exemption.
The Netherlands uses 0%, 9%, and 21% VAT tariffs. The 21% high or general tariff applies when no exemption, reverse charge, 0% tariff, or 9% tariff applies. Apply the tariff to the correct goods or services and keep the invoice clear enough to show why that treatment was used.
A Dutch reverse-charge invoice should not include VAT charged by the supplier. The invoice should state VAT reverse-charged, and the customer's VAT identification number must appear when the reverse-charge rules require it. The customer accounts for the VAT instead of paying it to the supplier on that invoice.
Suppliers to Dutch central government must use structured e-invoicing for central government contracts covered by the mandate from January 1, 2017. That requirement sits separately from ordinary B2B invoice requirements, so a standard PDF or spreadsheet invoice is not enough for covered central government contracts.
The EU late-payment framework sets a 30-day payment period for public authorities and generally limits business-to-business payment periods to 60 days unless expressly agreed and not grossly unfair. State the due date on the invoice so the client can approve and schedule payment without recalculating the term.
Everhour Billing & Invoicing turns tracked billable time and expenses into client invoices, calculates amounts from rates and billable expenses, and excludes non-billable work. Client records can hold contact details, tax rate, discount, and payment terms that become invoice defaults.
Everhour can export invoices to QuickBooks Online, Xero, or FreshBooks as drafts managed in the accounting tool. Invoice status, number, issue date, and amount sync back to Everhour, so project billing reports stay connected to the invoice record.
Convert approved billable work into invoices with Everhour Billing & Invoicing, then export drafts to QuickBooks Online, Xero, or FreshBooks with invoice status synced back to Everhour.
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