Everhour adds task-level tracking controls to ClickUp through a browser extension, with entries saved in Everhour for billing review.
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$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Manual entry is for work you already finished, not for guessing at the end of a month. Use it when a meeting, review, support fix, or client task was real but the timer never started. The record should point to the ClickUp task that produced the work, because per-task totals lose meaning once hours sit in a loose weekly bucket.
Treat the entry like a small source document. A reviewer should see the task, project, person, date, duration, billable flag, and a short note that explains the work. For example, a 45-minute entry on a design-review task should say the review happened, identify the deliverable, and mark billable only if the client agreement allows that work to be charged.
A complete manual entry carries the same facts a timer would have produced, plus the context only you can add afterward. Enter the person who did the work, the date, the time range or duration, and the ClickUp task. Add a description when the task title alone would not explain the effort to a manager, client, bookkeeper, or payroll reviewer.
Treat the billable flag as a billing decision tied to the client agreement. Mark work billable only when the project agreement treats that activity as chargeable. Keep internal planning, rework outside scope, training, or admin time non-billable if the client should not pay for it. Tags help separate support, QA, meetings, or implementation time without creating extra tasks.
A timer works best for live focus work because it captures start and stop behavior while the task is open. Manual entry works best after uninterrupted work, meetings, travel, offline work, or corrections. The choice matters less than consistency: one entry per task and work block gives cleaner reporting than one large end-of-day entry covering several unrelated tasks.
Avoid backfilling from memory after several days. Short notes fade first, then task assignment gets guessed, and billable status turns into a cleanup problem. A daily closeout routine reduces cleanup: review completed ClickUp tasks, add missing entries while the work is fresh, split mixed work across tasks, and flag anything that needs manager review before invoicing.
A one-off manual entry is enough when you need to patch a missed timer or keep a small freelance record. A managed workflow becomes necessary once several people log time on shared ClickUp projects. Approved timesheets, locked periods, and clear reporting turn scattered entries into a record that billing, payroll review, and project managers can trust.
Everhour adds that durable layer with browser-extension controls on ClickUp work and a separate Everhour reporting record for time, budgets, approvals, and billing handoff. The same record can support invoice preparation and expense review, including receipts and project cost categories, so a manual entry does not stay isolated from the financial workflow.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A useful entry includes the task, project, person, date, duration or time range, billable status, and a short description. Add tags only when they help reporting, such as support, QA, meeting, or implementation. The note should explain the work performed, not repeat the task title in different words.
Use manual entry after work that already happened: a call, offline task, quick fix, travel block, or correction to a stopped timer. A timer is better for live work with a clear start and finish. Manual time still needs the same task link and billable decision as timer-based time.
One entry should usually cover one task and one work block. Merged entries hide which task used the time, weaken per-task totals, and make client questions harder to answer. Split a two-hour block across the actual tasks if the work moved between planning, review, implementation, and cleanup.
A note should name the action and deliverable: drafted homepage copy, reviewed support tickets, fixed checkout error, or joined kickoff call. Leave out private side comments and vague labels such as work, updates, or admin. A manager or client should understand why the time belongs on that task without asking you later.
Late backfilling makes manual time reports unreliable. A week-old entry often loses the exact task, duration, and billable status, even when the total hours feel close. Another mistake is using one generic task for unrelated work. Per-task reporting only works when each entry stays attached to the task that produced the time.
Everhour Expenses tracks project costs alongside logged ClickUp task time, so receipts, unit-based categories, and reimbursable items stay available for profitability review. Billable expenses appear on invoices with the related project cost context instead of sitting outside the time record.
Everhour Timesheets collect project hours and working hours by person, then let managers approve, reject, or partially approve submitted time before billing or payroll review. Submitted and approved entries stay locked for regular members unless withdrawn or rejected, so late edits do not change the review set.
Everhour Expenses keeps receipts, unit-based costs, and billable expenses connected to project time, so ClickUp task records support reimbursement, invoice preparation, and project profitability review.
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