Everhour adds task-level time tracking inside Asana projects, so logged work stays tied to tasks, budgets, and reports.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this workflow when project work already sits in Asana and you need time tied to the exact task that created it. A project total shows overall burn, but a task record shows the work item behind each entry. That detail matters when a manager reviews scope, a client asks for proof, or finance separates billable and non-billable work.
A clean record starts with the task, project, person, logged date, duration, description, and billable status. Add estimates when planned time matters, then compare actual minutes against the estimate in reporting. Keep each entry close to the task it supports, because task-level records become weak when people log broad project time and explain the detail later.
Start with the work item in Asana, then capture time from the same task context. A timer entry works for active work because it records the elapsed duration as the person works. A manual entry works after the fact, as long as the date, duration, task, project, and description match the work performed.
For team review, keep the entry status visible before the time reaches billing or payroll. Approval status tells a manager whether the entry is still waiting, approved, or needs correction. Billable status tells finance whether the time belongs on a client invoice. Categories and descriptions add the extra context reports need without forcing the reviewer to reopen every task.
Task-level tracking works best when each entry answers one question: which Asana task caused this time? Logging everything to the project hides the work pattern that later explains overruns, handoffs, and unpaid time. Logging every tiny interruption as a separate item adds noise. Use the task as the default unit, then rely on the description for clarifying detail.
The common mistake is mixing task time with project-level cleanup in the same entry. Keep time on the task when the work belongs to a specific item. Use a broader project entry only when the work does not belong to a task. That split keeps task reports credible and keeps project totals from losing their explanation.
A one-off task-time check is enough for a single project, a short review period, or a quick client question. Export the entries, confirm the billable statuses, and close the loop. That approach breaks down when the same team repeats the process every week, because approvals, corrections, invoices, and budget review need a consistent record.
Everhour fits the managed version of that workflow by placing timer controls inside Asana tasks, syncing project and task details in under five minutes, and feeding the entries into timesheets, billable budget views, alerts, and reports. Admins can use configurable budget thresholds, Excel exports, and billing handoff instead of rebuilding the same task-time record by hand.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Record the duration, logged date, person, task, project, billable status, and a short description. Estimates belong beside actual time when you need planned-versus-actual review. The record should identify the work item clearly enough that a manager or client can understand the entry without asking the worker to reconstruct the day.
Use a timer for work captured while it happens and manual entry for time added after the work is done. Both methods need the same core fields: date, duration, task, project, person, and description. Manual entries need extra discipline because the worker supplies the duration from memory or notes.
Billable work needs a clear task, project, duration, logged date, billable status, and description. Rate-based reporting also needs the user or project rate that applies to the work. Keep non-billable items marked separately, because mixing them with billable entries inflates invoice review and makes profitability reports harder to read.
The biggest mistake is logging broad project time when the work belongs to a specific task. Project totals still add up, but the task report loses the reason behind the hours. Another common issue is leaving descriptions blank, especially for manual entries that need enough context for approval, billing, or later review.
Task estimates give reviewers a planned number to compare against actual logged time. Actual time shows the minutes recorded after work happens. The useful report shows both numbers by task, project, and person, so a manager can see which work items are staying within the plan and which ones need a closer look.
Everhour Expenses keeps project costs next to tracked task time by letting members log reimbursable expenses with receipt images or PDFs, unit-based categories, and billable status. Admins can decide whether expenses count toward project budgets and add billable expenses to invoices alongside billable time.
Everhour's Asana integration syncs projects, task titles, custom fields, and tags into Everhour reporting in under five minutes. Teams can track from embedded controls inside Asana, then review time by the same task and project structure used for daily work.
Connect receipts, unit-based costs, and billable expenses to Asana task time, then include approved costs in invoices with Everhour Expenses for cleaner project profitability and reimbursement review.
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