Everhour tracks nonprofit time by task and project, so staff hours can support grants, payroll review, and reporting.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Nonprofits use timesheets for more than attendance. Staff hours often need to support payroll, grant reimbursement, cost sharing, program reporting, and internal budget review. A clear record shows the person, date, hours worked, activity, funding source, and approval status. For U.S. covered nonexempt employees, FLSA records must include hours worked each workday and total hours worked each workweek.
Federal award salary charges need records that accurately reflect work performed. Those records must reasonably cover total compensated activity, including Federal and non-Federal work, when one employee splits time across awards, programs, or cost categories. The same support applies when salaries and wages are used as cost sharing or matching on a Federal award.
A nonprofit timesheet should make functional allocation easy to review. Form 990 Part IX separates total expenses into program service, management and general, and fundraising columns for section 501(c)(3) and 501(c)(4) organizations. Compensation and other salaries and wages appear on functional-expense lines, so staff time allocation affects the reporting behind those numbers.
A practical weekly entry might place 18 hours on a youth program, 10 hours on a Federal grant activity, 5 hours on fundraising outreach, and 7 hours on management and general administration. The timesheet does not replace accounting judgment, but it gives the bookkeeper a documented basis for allocating salaries when one role supports more than one function.
Volunteer hours should not be mixed into employee payroll hours. They still matter operationally because nonprofits use them to understand program capacity, board reporting, service delivery, and community participation. AmeriCorps and U.S. Census Bureau data show that 28.3% of Americans formally volunteered through an organization in the year ending September 2023, contributing an estimated 4.99 billion hours.
A clean volunteer record names the volunteer, date, program, activity, and hours served. It should also keep employee wage records separate from unpaid service records. That separation prevents payroll confusion, keeps grant salary support focused on compensated employees, and gives program managers a clearer view of donated time.
A spreadsheet works for a small nonprofit that needs a weekly staff total, a short volunteer log, or a one-time program summary. It breaks down when employees split time across multiple grants, managers approve time after review, payroll needs locked records, or finance needs reports by program, funder, and functional category.
Everhour fits the managed workflow stage. Staff can track task and project hours through timers or manual entries, then submit timesheets for approval. Admins can use reminders, locked periods, and timer rules before time feeds reporting, budgeting, invoicing, or payroll review. That gives nonprofit managers a record trail instead of scattered weekly files.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Grant-related timesheets should identify the employee, date, hours, program or award, activity, and approval status. Federal award salary charges must be supported by records that accurately reflect work performed and tie to official records and internal controls. Staff who split time across Federal and non-Federal work need records that reasonably reflect total compensated activity.
Yes, when staff time supports more than one function. Form 990 Part IX uses program service, management and general, and fundraising columns for section 501(c)(3) and 501(c)(4) organizations. Timesheets, time studies, or documented estimates give practitioners a reasonable basis for allocating salaries across those functions.
Volunteer hours should use a separate record or a clearly separate category. Employee timesheets support wages, payroll review, and legal recordkeeping for covered nonexempt workers. Volunteer records support program reporting and operational planning. Mixing them creates review problems because unpaid service hours do not belong in employee wage calculations.
No. The FLSA requires covered employers to keep accurate records for nonexempt workers, but it does not require a particular form, app, or system. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek.
Under the federal FLSA baseline, covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. Hours may not be averaged across two or more workweeks for FLSA overtime purposes. State rules, local rules, or employment agreements can add requirements.
Everhour Time Tracking captures task and project hours through timers or manual entries, then sends that time into timesheets, reports, budgets, invoices, and payroll review. Admins can set reminders, lock completed periods, approve submitted time, and control timer behavior before records are used downstream.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports. Finance teams can group by project, client, member, date range, or metadata, then export reports as CSV, Excel/XLSX, or PDF for grant files, payroll review, or internal accounting work.
Track staff hours by project, program, and task before payroll or grant review. Everhour Time Tracking gives nonprofit teams approved timesheets, locked periods, and cleaner reporting.
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