Bookkeeping hours need client, engagement, and task detail, and Everhour turns tracked work into reports for billing review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to turn bookkeeping work into time records that support client billing, WIP review, and scope control. A useful entry names the client, engagement or job, task category, date, person, time spent, and billable status. Bookkeepers usually need categories such as posting transactions, reconciling accounts, preparing payroll information, issuing bills or invoices, and compiling financial reports.
The goal is a clean weekly record with less detail than a diary. For a monthly bookkeeping client, a line such as "Acme Retail, March bookkeeping, bank reconciliation, 1.75 hours, chargeable, $85 rate" gives the owner enough detail to invoice hourly work or check whether a fixed monthly fee still covers the agreed scope.
Start with a small coding structure: client, engagement or job, task, person, date, duration, billable status, rate, and expense flag. Keep tasks close to bookkeeping work, such as transaction posting, account reconciliation, payroll preparation, invoicing, bill processing, and financial reporting. Add a note only when it changes billing or scope, such as "extra work requested" or "quarter-end financial report."
A filled week can be simple: Monday 1.25 hours reconciling bank feeds for Client A, Tuesday 0.75 hours preparing payroll information for Client B, Wednesday 2.00 hours posting transactions for Client A. For U.S. employee wage records kept by covered employers, keep payroll fields separate enough to show hours worked each workday and total hours worked each workweek for employees covered by the FLSA minimum wage or overtime provisions.
Bookkeeping time records lose value when every entry lands in a broad "admin" bucket. Separate chargeable work from non-chargeable firm time, then tag the engagement. Transaction posting, account reconciliation, payroll information, invoicing, and financial reports do not carry the same billing decision. That separation protects hourly invoices and shows whether fixed-price monthly work still matches the promised scope.
WIP is recorded time that has not yet been billed to the client. Review it by client and job before invoicing, especially during tax time, fiscal year-end, and audit-heavy periods. Extra transaction posting, additional payroll-information work, and special financial reports need distinct task labels, so the firm can bill the extra work or adjust the next engagement letter.
A one-off tracker is enough for a solo bookkeeper who needs a weekly total for one client, a quick invoice backup, or a short cleanup project. It also works when the client accepts a simple timesheet and the engagement has no budget threshold, approval step, recurring scope review, or payroll handoff.
A managed workflow fits a firm with staff, recurring clients, fixed-fee engagements, WIP billing, and deadline-period volume. Everhour keeps tracked time tied to projects and tasks, then lets teams report by client, member, billable time, labor cost, invoice status, budget metric, and other columns before billing or payroll review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use client, engagement or job, task category, date, worker, time spent, billable status, charge-out rate, expense flag, and a short scope note. Task categories should match bookkeeping work: transactions, reconciliations, payroll information, invoices, bills, and financial reports. That structure makes the same record useful for invoices, WIP, budget review, and client questions.
Yes. Fixed-scope, fixed-price monthly work still needs time records because the fee only works when the scope stays stable. Track routine work separately from extras such as additional transaction posting, payroll-information work, or financial reports. The record shows actual time against the agreed budget before the next pricing conversation.
Classify client service as chargeable when it is normally billed under the engagement, then keep firm administration and internal work in non-chargeable categories. Apply the same rule across staff members. Mixed entries create billing disputes because one line contains work that belongs on the client invoice and work that belongs in firm overhead.
A single weekly total is too thin for dual use. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate.
No. A time entry should name the task and reference the work without exposing account numbers, payroll identifiers, tax IDs, or unnecessary personal data. U.S. businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act, and FTC guidance tells companies to collect only needed sensitive information, secure it, and dispose of it safely.
Everhour Reporting turns logged bookkeeping time into customizable reports with 45+ columns, including client, project, member, comments, billable time, labor costs, invoice status, and budget metrics. Bookkeeping firms can group, filter, set date ranges, and export CSV, Excel/XLSX, or PDF files for billing review.
Move beyond weekly totals when client, engagement, and task detail must survive billing cycles. Everhour Reporting groups logged work into exportable views for cleaner WIP, budget, and billing review.
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