Contractors bill by job, client, and labor category, and Everhour turns tracked work into reports for billing review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to turn a work session into a usable contractor time record: client, job or project, task, labor category, date, hours, rate, and notes that explain the charge. The goal is a record you can hand to a client, attach to an invoice, or keep with business records that substantiate income and deductible expenses.
Contractors often switch between project-based work, fixed-end jobs, and multiple clients. A clean tracker keeps those hours separated before they become invoice lines. For a field repair job, one entry can show March 5, 2026, Smith Building, electrical troubleshooting, journeyman labor, 3.25 hours at the agreed labor-category rate, plus a note that materials are billed separately at actual cost.
A usable contractor entry starts with client, project or site, task, person, labor category, date, start and stop times or total hours, hourly rate, billable status, and a short description. Time-and-materials work uses direct labor hours at fixed hourly rates and materials at actual cost. A labor-hour contract follows the same labor-hour pattern and excludes contractor-supplied materials.
A finished invoice line can come from one approved entry: March 5, 2026, North warehouse repair, site assessment and panel testing, electrician labor, 3.25 hours at the agreed USD labor-category rate. The description tells the client which work was charged, the date shows the service period, and the labor category explains the rate applied to the line.
A tracker should prove billable work without turning the record into employee-style supervision. Under the FLSA, independent contractors are in business for themselves and are not covered by employee minimum-wage and overtime protections. A title, written independent-contractor agreement, or 1099 does not decide status by itself; the economic realities of the working relationship drive the classification analysis.
Use time data differently when a contracting business also employs crews. For employees covered by the FLSA minimum wage or overtime provisions, records must show hours worked each workday and total hours worked each workweek. Under the federal baseline, covered nonexempt employees receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate. State wage, overtime, privacy, employee-monitoring rules, contracts, or policies can add obligations.
A one-off tracker is enough for a single project, a short client request, or a month-end invoice where you only need clean lines by client, date, task, hours, and rate. It also works for a sole proprietor who needs a clear income-and-expense trail, since the IRS allows any recordkeeping system suited to the business that clearly shows income and expenses.
A managed workflow becomes necessary once contractor hours feed several downstream uses: client invoices, job-cost reviews, payroll checks for employees, budget reporting, and record exports. Everhour can be used standalone or inside project tools, then consolidates tracked time into reporting, budgets, billing, and timesheet approval so job records stay consistent after the first invoice.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A usable record identifies the client, project or site, task, worker, labor category, service date, hours, hourly rate, billable status, and a short work description. Add notes that explain the charge rather than personal or sensitive details. Those fields let you turn tracked time into an invoice line and preserve support for income or deduction records.
Track fixed-price work when you need scope evidence, estimate-vs-actual review, or proof for a change request. A fixed fee does not make every hour billable, so label entries as non-billable or internal when they support job costing rather than client charges. Keep client-facing notes tied to delivered work.
Time-and-materials work bills direct labor hours at fixed hourly rates, with material costs charged at actual cost. The fixed hourly rate is specified by labor category and includes wages, overhead, general and administrative expenses, and profit. A labor-hour contract uses the same labor structure and leaves out contractor-supplied materials.
A client can require billing support, status detail, or contract records. Keep the tracker focused on deliverables, dates, hours, and agreed labor categories rather than constant activity surveillance. Under the FLSA, contractor status turns on the economic realities of the relationship, and a 1099 or contract label alone does not settle the classification.
Keep contractor invoices and supporting time records as long as needed to prove income or deductions on a tax return. A contracting business with employees covered by the FLSA minimum wage or overtime provisions also has federal baseline retention duties: payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years.
Everhour Reporting turns logged job time into configurable reports with 45+ columns, including task, project, client, member, comments, billable time, labor costs, profit, invoice status, and budget metrics. You can group, filter, export, or schedule reports for billing review and job-cost analysis.
Everhour embeds time tracking controls inside supported tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Contractors can start a timer on a task or add manual time later, keeping the entry tied to the project record.
Move beyond one-off totals by sending contractor hours into Everhour Reporting, where project, client, billable time, labor cost, and profit fields stay ready for faster billing review.
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