Everhour Time Tracking records accountant hours by task and project, then supports timesheets, budgets, billing, invoicing, and payroll review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Accountants need time records that support invoices, WIP review, budget checks, and internal workload planning. A useful tracker captures hours by client and engagement, then adds the work detail needed to explain the charge. A tax preparation entry, audit testing task, advisory call, or cleanup review should sit under the right client record before it reaches billing.
The same structure also helps firms track non-chargeable work. Staff meetings, training, admin cleanup, and internal quality review still consume capacity, even when the client never sees those hours on an invoice. Recording both chargeable and non-chargeable time gives partners a clearer view of utilization, staffing pressure, and seasonal workload during tax season, quarterly audits, and client deadlines.
A clean accountant time entry usually starts with the client, then the engagement, phase, task, staff member, date, hours or units, and chargeable status. A sample line can read: Smith Manufacturing, 2025 corporate tax return, preparation phase, depreciation schedule review, 1.25 hours, chargeable, $175 hourly rate. That level of detail is specific enough for billing review without turning every entry into a memo.
Rates need the same discipline. Accounting firms often use hourly or daily charge-out rates based on staff cost, benefits, overhead, and the service being delivered. A tracker should keep the rate tied to the correct person, role, client, or engagement, so invoice totals come from recorded time and expenses instead of re-keyed estimates.
Recorded but unbilled time becomes work in progress. WIP age matters because old unbilled time delays cash collection and creates awkward client conversations when bills arrive long after the work. Firms should review WIP by client and engagement, then decide whether time is ready to bill, write down, hold for partner review, or move into the next invoice cycle.
Budget control also depends on consistent time entry. Engagement budgets work when staff record time against the right phase or task, allowing managers to compare actual time with budgeted time before the job is complete. Timesheet approval, missing-timesheet follow-up, and multiple approval levels help prevent incomplete records from flowing into invoices, payroll, or utilization reports.
A simple tracker is enough for a solo accountant logging a few client tasks before creating an invoice. It works when the list is short, rates are stable, and no one else needs to approve the time. The record should still preserve the client, engagement, task, date, hours, chargeable status, and rate used for the bill.
A managed workflow becomes necessary when several accountants track time across tax, audit, advisory, and internal work. Everhour can capture task and project hours through timers or manual entries, support approvals and locked periods, and feed time into reporting, budgets, invoicing, and payroll review. That structure keeps billable time, WIP, and staff capacity connected as the firm grows.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A practical entry includes the client, engagement, phase or task, staff member, date, hours or units, chargeable status, rate, and a short work description. Those fields let a reviewer connect the time to WIP, an invoice, a budget, or a payroll record without asking the accountant to reconstruct the work later.
Yes. Non-chargeable time shows where staff capacity goes when hours do not reach a client invoice. Training, internal administration, practice management, and firm meetings affect utilization and staffing decisions. Recording those hours alongside chargeable time gives managers a complete workload picture during tax season, audits, and recurring client work.
WIP represents recorded time that has not been billed to the client. A billable-hours tracker feeds WIP by holding approved time under the correct client and engagement until the firm invoices it, writes it down, or carries it forward. WIP age helps identify work that has stayed unbilled too long.
The common mistake is tracking only total daily hours without client, engagement, and task detail. That total may show effort, but it does not support a clear invoice, budget comparison, WIP review, or partner approval. The entry needs enough structure to explain the service and place the time under the right billing record.
Employee payroll rules and client billing rules serve different purposes, but accurate records matter for both. Under the FLSA, covered employers must keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. Client billing entries should stay detailed enough to support invoices, WIP, and engagement budgets.
Everhour Time Tracking lets accountants record task and project hours through live timers or manual entries, then route that time into timesheets, budgets, reports, invoicing, and payroll review. Admin controls such as approvals, locked periods, reminders, and timer rules help firms keep submitted time from changing after review.
Everhour Reporting turns logged time, budgets, costs, and project data into configurable reports with grouping, filters, date ranges, and export options. Accounting firms can review time by client, project, member, billable status, and invoice status, then use those reports for billing review and WIP follow-up.
Track accountant hours by client, engagement, and task, then connect approved time to billing review. Everhour gives firms cleaner timesheets, budget visibility, and invoice-ready records.
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