Malaysia invoicing now spans SST invoices and phased LHDN e-Invoice rules. Everhour keeps billable work priced correctly.
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Use this page to prepare invoices for Malaysian buyers, whether you sell services, taxable goods, or project work billed from time and expenses. The finished invoice needs commercial clarity first: supplier details, buyer details, invoice number, issue date, currency, line items, totals, taxes, and payment instructions that match the agreement.
Malaysia adds local structure through Sales and Service Tax and LHDN's e-Invoice system. SST-registered manufacturers issue sales tax invoices for taxable goods, and registered service providers issue service tax invoices for taxable services. SST invoice guidance permits hard-copy or electronic invoices in Malay or English, so your app should support both readable client delivery and structured internal records.
A Malaysia invoice should identify both parties without leaving the tax reviewer or client guessing. MyInvois makes supplier and buyer information, e-Invoice type and version, e-Invoice code or number, issue date and time, digital signature, invoice currency, line items, monetary totals, total tax amount, and tax type mandatory fields for e-Invoice submission.
Supplier information needs the supplier's TIN, registration or identification number, MSIC code, business activity description, address, and contact number. An SST registration number is mandatory for SST registrants, with `NA` used if not registered. Buyer information needs the buyer's name, TIN, registration or identification number, address, and contact number, plus the buyer's SST registration number field for SST registrants or `NA` if unavailable.
Malaysia's e-Invoice rollout is phased by annual turnover or revenue. Mandatory implementation began on August 1, 2024 for taxpayers above RM100 million, January 1, 2025 for above RM25 million to RM100 million, July 1, 2025 for above RM5 million to RM25 million, and January 1, 2026 for RM1 million to RM5 million.
Taxpayers below RM1,000,000 annual turnover or revenue are exempt under the listed LHDN timeline. That exemption does not remove ordinary invoicing discipline. Keep the same identifiers, invoice numbering, line-item descriptions, MYR totals, tax fields, and supporting records organized, because clients, auditors, and accounting software still need a complete invoice trail.
A free invoice tool is enough for occasional billing, especially when you already know the client details, tax treatment, line items, currency, and payment terms. It gives you a finished document, a consistent layout, and a record you can store with the contract, purchase order, or delivery proof.
A managed workflow fits recurring project work, agencies, consultancies, and teams that bill by person, project, task, or dated rate. Everhour separates cost and billable rates, supports per-person defaults and per-project overrides, preserves dated rate history, and can price billable work by project, member, or task before the invoice is prepared.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Malaysia uses Sales and Service Tax, or SST. Sales tax applies as a single-stage tax on imported and locally manufactured goods, while service tax applies to prescribed taxable services provided by taxable persons in Malaysia. SST-registered manufacturers and service providers issue the relevant sales tax invoice or service tax invoice with prescribed particulars.
Malaysia's SST invoice guidance permits sales tax and service tax invoices to be issued in the National Language or in English. Client preference, contract language, and internal accounting requirements usually decide the practical format. Keep field labels and line-item descriptions clear enough for both the buyer and your accounting records.
LHDN phases mandatory e-Invoice implementation by annual turnover or revenue. Taxpayers above RM100 million started on August 1, 2024, above RM25 million to RM100 million on January 1, 2025, above RM5 million to RM25 million on July 1, 2025, and RM1 million to RM5 million on January 1, 2026. Taxpayers below RM1,000,000 are exempt.
A Malaysia e-Invoice requires an invoice currency code. A currency exchange rate is mandatory where a non-Malaysian currency must be converted into Malaysian Ringgit. The invoice should still show the commercial currency clearly, then support MYR conversion where the MyInvois data structure requires it.
MyInvois requires total excluding tax, total including tax, total payable amount, total tax amount, and total tax amount per tax type. A common mistake is treating one grand total as enough. Separate tax-exclusive, tax-inclusive, payable, and tax-by-type amounts so the client document and structured submission tell the same story.
Everhour separates cost rates from client-facing billable rates, then applies project, member, or custom task rates to tracked work. Per-person defaults, per-project overrides, and dated rate changes keep older work priced under the rate that applied when the time was logged.
Everhour Billing & Invoicing converts uninvoiced billable time and expenses into client invoices, excluding non-billable work. Invoice data can be grouped by project, task, person, date, or another available breakdown, then exported to QuickBooks Online, Xero, or FreshBooks as a draft.
Set rates once, preserve dated changes, and turn approved billable work into invoices with Everhour, so Malaysia project billing stays accurate from time entry to invoice total.
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