Malaysia invoices must handle SST and MyInvois fields. Everhour keeps billable rates organized before invoices are prepared.
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Use this page to prepare an invoice for work, goods, or services billed to a Malaysian customer. The finished document should identify the supplier, buyer, invoice number, issue date, currency, line items, totals, tax treatment, and payment instructions. Malaysia uses Sales and Service Tax, or SST, not VAT or retail sales tax.
SST applies through two related taxes: sales tax on imported and locally manufactured goods, and service tax on prescribed taxable services provided by taxable persons in Malaysia. SST-registered manufacturers selling taxable goods issue sales tax invoices. Registered persons providing taxable services issue service tax invoices. Malaysia SST invoice guidance permits hard-copy or electronic invoices in Malay or English.
A practical Malaysia invoice starts with supplier and buyer identity. For e-Invoice data, the supplier section requires the supplier TIN, registration or identification number, MSIC code, business activity description, address, and contact number. An SST registration number is mandatory for SST registrants, and `NA` is used if the supplier is not registered.
Buyer information also matters. A Malaysian e-Invoice requires the buyer's name, TIN, registration or identification number, address, and contact number. The buyer's SST registration number field is mandatory for SST registrants, with `NA` allowed if unavailable or not provided. For line items, include a clear description, quantity, unit price, tax type, tax amount, and line total.
Malaysia's e-Invoice system enables near real-time validation and storage for B2B, B2C, and B2G transactions. LHDN phases mandatory e-Invoice implementation by annual turnover or revenue: more than RM100 million from August 1, 2024, more than RM25 million to RM100 million from January 1, 2025, more than RM5 million to RM25 million from July 1, 2025, and RM1 million to RM5 million from January 1, 2026. Taxpayers below RM1,000,000 are exempt.
MyInvois requires structured invoice data, including supplier and buyer information, e-Invoice type and version, e-Invoice code or number, issue date and time, digital signature, invoice currency, invoice line items, monetary totals, total tax amount, and tax type. Report total excluding tax, total including tax, total payable amount, total tax amount, and total tax amount per tax type.
A one-off invoice maker is enough when you need a clean Malaysia invoice for a single client, a small batch of work, or a manually checked SST line. It works best when you already know the buyer's identifiers, the correct currency, the tax treatment, and whether the invoice will stay as a normal document or move into MyInvois submission.
A managed workflow fits recurring client work, multi-person projects, and invoices priced from tracked time. Everhour separates internal cost rates from client-facing billable rates, supports default per-person rates and per-project overrides, preserves dated rate changes, and can price billable work by project, member, or task before invoice amounts are reviewed.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. Malaysia uses Sales and Service Tax, or SST. Sales tax applies as a single-stage tax on imported and locally manufactured goods, while service tax applies to prescribed taxable services provided by taxable persons in Malaysia. Do not label a Malaysia invoice as VAT unless another jurisdiction's tax rules actually control the transaction.
A Malaysian e-Invoice requires the supplier's TIN, registration or identification number, MSIC code, business activity description, address, and contact number. The supplier's SST registration number is mandatory when the supplier is SST-registered. If the supplier is not SST-registered, the SST registration number field uses `NA`.
Yes. Malaysia SST invoice guidance permits sales tax and service tax invoices to be issued in the National Language or in English. The invoice can be hard copy or electronic, but SST-registered manufacturers and registered service providers still need to include the prescribed particulars for the relevant sales tax or service tax invoice.
MyInvois requires total excluding tax, total including tax, total payable amount, total tax amount, and total tax amount per tax type. The invoice currency code is mandatory. If a non-Malaysian currency must be converted into Malaysian Ringgit, the currency exchange rate is also mandatory.
LHDN exempts taxpayers with annual turnover or revenue below RM1,000,000 from mandatory e-Invoice implementation. Larger taxpayers follow the phased timeline by turnover or revenue. The RM1 million to RM5 million group starts on January 1, 2026, while higher turnover bands started earlier.
Everhour separates cost rates from billable rates, so internal labor cost and client-facing charges stay distinct. Teams can set default per-person rates, override rates for specific projects, preserve dated rate history, and price billable work by project, member, or task before preparing an invoice.
Everhour Billing & Invoicing converts tracked billable time and expenses into client invoices. Users can select uninvoiced time and expenses, preview the breakdown, group invoice line items by project, task, person, date, or another available structure, and exclude non-billable work from billable totals.
Set accurate billable rates before Malaysia invoices are prepared. Everhour keeps project, member, and task pricing connected to tracked work, so client charges stay consistent.
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