Brazilian invoices depend on authorized tax documents, and Everhour keeps billable time ready for client billing.
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A Brazil-focused invoice workflow is for sellers that need a client-facing billing record and a valid tax document trail. The job is not only to list a service, product, price, and due date. Brazilian invoicing centers on Nota Fiscal documents, with NF-e model 55 used for ICMS/IPI goods and related operations, and NFS-e used for service provision under municipal ISSQN rules.
A useful invoice record should keep commercial details separate from fiscal status. Client name, description, quantity, price, payment term, and contact details help the buyer approve payment. CPF or CNPJ identifiers, the document type, authorization status, number, series, and tax labels help the seller defend the record later. Mixing those layers creates rework when accounting asks for the authorized fiscal document instead of a simple payment request.
NF-e model 55 applies to goods and ICMS/IPI operations. Its legal format is a digital-only XML document, and its legal validity depends on an electronic signature and tax-authority authorization before the taxable event. A DANFE can accompany goods or support consultation, but it is only an auxiliary representation of the authorized NF-e XML, not the controlling fiscal record.
NFS-e applies to service provision, with ISSQN handled under municipal service-invoice rules and the national NFS-e standard. MEIs providing services to other businesses must issue through the national public web or mobile issuers from September 1, 2023. Service invoices to individuals are generally required only if requested. That distinction matters because a goods invoice and a service invoice follow different tax-document logic.
Brazilian NF-e numbering must be sequential by establishment and series from 1 to 999,999,999, then restart after 999,999,999. The access key includes the issuer CPF or CNPJ, NF-e number and series, and a numeric code generated by the issuer. Those fields are not decorative invoice labels. They connect the document to the authorized XML record.
A common mistake is treating a PDF, printout, or DANFE as the final fiscal invoice. After NF-e authorization, the issuer must provide the recipient with the NF-e file and its authorization protocol by forwarding it or making it available for download. The buyer can use the readable representation for review, but accounting still needs the authorized XML and protocol for the official record.
A one-off invoice tool is enough when you need a clean commercial invoice draft, a payment request, or a checklist before fiscal issuance in Brazil. It is also enough when the taxable document is created in the official NF-e or NFS-e environment and you only need a client-facing summary that matches the authorized record.
A managed workflow becomes necessary when billable time, non-billable work, project rates, and invoice status need to stay connected. Everhour can mark projects as billable, exclude specific non-billable tasks, apply custom task rates, and report billable time, non-billable time, billable amount, and cost. That structure helps teams turn approved work into invoices without rebuilding totals from scattered timesheets.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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NF-e model 55 applies to goods and related ICMS/IPI operations. It is a digital XML tax document whose legal validity depends on an electronic signature and tax-authority authorization before the taxable event. The DANFE can accompany goods after authorization or in a permitted contingency case, but the authorized XML remains the controlling fiscal record.
NFS-e applies to service provision in Brazil, with ISSQN administered through municipal service-invoice rules and the national NFS-e standard. MEIs providing services to other businesses must issue through the national public web or mobile issuers from September 1, 2023. Service invoices to individuals are generally required only if requested.
Brazil does not use one generic invoice tax label. NF-e is tied to ICMS and IPI operations, while services are handled through ISSQN rules on NFS-e. The invoice type determines the tax labels and fiscal workflow. Copying a VAT-style format from another country creates the wrong structure for Brazilian billing.
DANFE is not the official NF-e. It is an auxiliary document used to accompany goods or help the recipient consult the invoice. It must reflect the NF-e XML, and it can be used for transit only after authorization or a permitted contingency case. The authorized digital XML is the legal fiscal record.
Brazilian NF-e rules use CPF or CNPJ identifiers in the electronic invoice signature and access-key structure. CNPJ is Receita Federal's national business registry. The NF-e access key also includes the NF-e number and series, plus a numeric code generated by the issuer, so invoice records should preserve those details exactly.
Everhour lets admins set project billing status, mark specific tasks as non-billable, use custom task rates, and set member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost, so client invoices are based on the work that should actually be billed.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from rates and billable expenses, and excludes non-billable work. Teams can group invoice line items by project, task, person, or date before sending the invoice through the connected billing workflow.
Track billable and non-billable work before invoice preparation. Everhour connects project billing status, task exclusions, custom rates, and admin reports into a clearer billing workflow.
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