Brazilian invoicing depends on the correct Nota Fiscal type. Everhour keeps billable work organized before invoice details are prepared.
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Use this page to organize the billing details behind a Brazil-facing invoice: seller and buyer identifiers, line items, prices, payment terms, and the tax-document context that applies to the transaction. Brazil uses Nota Fiscal documents, so a generic invoice template is not enough when the transaction requires an official fiscal document.
Goods and related ICMS/IPI operations use NF-e model 55, while service provision uses NFS-e. That split matters before you write a description or tax line. A service provider billing consulting work needs NFS-e context under municipal ISSQN rules. A seller shipping taxable goods needs NF-e context and the authorized XML process.
NF-e is a digital-only XML document. Its legal validity depends on an electronic signature and tax-authority authorization before the taxable event. The DANFE is only an auxiliary document that accompanies goods or helps with consultation; it must reflect the authorized NF-e XML and does not replace the controlling fiscal record.
NFS-e covers services and follows municipal ISSQN administration through the national NFS-e standard. MEIs providing services to other businesses must issue through the national public web or mobile issuers from September 1, 2023. Service invoices to individuals are generally required only if requested, so the customer category affects the workflow.
Brazilian NF-e rules use CPF or CNPJ identifiers in the electronic invoice signature and access-key structure. CNPJ is Receita Federal's national business registry, while CPF identifies individuals. The NF-e access key includes the issuer's CPF or CNPJ, the NF-e number and series, and a numeric code generated by the issuer.
NF-e numbering must be sequential by establishment and series from 1 to 999,999,999, then restart after 999,999,999. Treat that sequence as a fiscal record, not a decorative invoice number. A taxpayer must also be previously accredited in the state where it is registered as an ICMS taxpayer before issuing NF-e.
A one-off invoice maker is enough when you need to organize a clean billing draft, confirm CPF or CNPJ details, separate services from goods, and hand the final fiscal step to the correct NF-e or NFS-e issuer. It also works for a simple client record, payment terms, and line-item descriptions.
A managed workflow becomes necessary when time entries, project rates, expenses, and non-billable work feed recurring invoices. Everhour can keep billable and non-billable time separate through project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports before invoice amounts are finalized.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Brazil does not use one invoice tax label for all transactions. NF-e is tied to ICMS and IPI operations for goods and related transactions, while services fall under municipal ISSQN administration through NFS-e rules. Use the tax label that matches the document type and transaction.
DANFE is not the controlling fiscal record. The official NF-e is the authorized digital XML document, and the DANFE is an auxiliary representation used to accompany goods or support consultation. The DANFE must reflect the NF-e XML and is used for transit only after authorization or a permitted contingency case.
Brazilian NF-e rules use CPF or CNPJ identifiers in the electronic invoice signature and access-key structure. A company normally uses CNPJ, Receita Federal's national business registry. An individual uses CPF. Confirm the issuer and recipient identifiers before generating the invoice record or preparing the official fiscal document.
Goods and services usually require different fiscal treatment. NF-e model 55 covers ICMS/IPI goods and related operations, while NFS-e documents service provision under ISSQN rules. Split mixed work into the correct document flow when the transaction includes both shipped goods and services.
Treating the invoice number as a free-form reference causes problems. NF-e numbering must be sequential by establishment and series, from 1 to 999,999,999, then restart after that limit. Keep internal billing references separate from the official NF-e number and series.
Everhour lets admins set project billing status, mark specific tasks as non-billable, apply custom task rates, and set member-rate exceptions. Reports can show billable time, non-billable time, billable amount, and cost, so invoice preparation starts from cleaner source data.
Everhour can generate invoices from uninvoiced time and expenses, then export invoices to QuickBooks Online, Xero, or FreshBooks as drafts. Status, invoice number, issue date, and amount sync back to Everhour so billing reports stay connected.
Track billable and non-billable work by project, task, and member rate in Everhour, then keep invoice totals tied to approved time and cleaner billing records.
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