Brazilian invoices depend on official tax documents and authorization. Everhour keeps billable time organized before invoice work begins.
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An email invoice for Brazil starts with the business task you need to complete: send a client a clear billing document and the required fiscal information. For goods, Brazilian tax invoicing uses NF-e model 55 for ICMS/IPI goods and related operations. For services, Brazil uses NFS-e under municipal ISSQN rules and the national NFS-e standard.
The email itself is only the delivery channel. The controlling tax document is the authorized electronic invoice, not the message body or a manually written PDF. Your client needs enough information to identify the transaction, match it to the right supplier and buyer, and retrieve or store the official file where required.
NF-e and NFS-e serve different purposes. NF-e model 55 covers goods and ICMS/IPI operations. NFS-e documents service provision under municipal ISSQN administration. Mixing the two creates collection and compliance problems because the tax authority, tax label, and required document structure are different.
For an NF-e, legal validity depends on a digital XML document with electronic signature and tax-authority authorization before the taxable event. The DANFE helps accompany goods or support consultation, but it is an auxiliary representation of the authorized NF-e XML. It must reflect the XML and does not replace the controlling fiscal record.
After NF-e authorization, the issuer must provide the recipient with the NF-e file and its authorization protocol by forwarding it or making it available for download. A useful email includes the invoice number, series, buyer name, amount, due date, payment method, and a short description that matches the invoice line items.
Brazilian identifiers matter. NF-e rules use CPF or CNPJ identifiers in the electronic invoice signature and access-key structure, and CNPJ is Receita Federal's national business registry. The NF-e access key includes the issuer's CPF or CNPJ, the NF-e number and series, and a numeric code generated by the issuer.
A one-off email invoice works when you already have the official document, the recipient details, the right tax context, and a clean payment request. It is enough for a single service invoice, a repeat client with unchanged details, or a simple goods transaction where the authorized NF-e package is ready.
A managed workflow matters when billable time, non-billable work, rates, and project costs feed the invoice. Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports for billable time, non-billable time, billable amount, and cost.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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An emailed PDF is not enough for an NF-e because the legal document is the authorized digital XML. DANFE can accompany goods or support lookup, but it is only auxiliary. For services, the NFS-e rules apply under the relevant municipal or national NFS-e process, so the email should support the official service invoice rather than replace it.
The correct label depends on the document type and transaction. NF-e is tied to ICMS and IPI goods operations. Services fall under ISSQN administration through NFS-e rules. Brazil does not use one universal invoice tax label, so copying a foreign VAT or GST format creates the wrong tax framing.
The email should give the buyer the NF-e file and its authorization protocol, either attached or available for download. Add the invoice number, series, access-key reference, issuer CPF or CNPJ, recipient details, payment terms, and a plain description of the goods or service so the buyer can match the invoice to the transaction.
An MEI providing services to another business must issue through the national public web or mobile NFS-e issuers from September 1, 2023. Service invoices to individuals are generally required only if requested. The email should deliver or reference the issued NFS-e, not act as the official invoice by itself.
The common payment delay is sending a payment request without the correct official invoice context. A buyer may reject a message that lacks the NF-e or NFS-e reference, CPF or CNPJ details, invoice number, series, authorization details, or the correct tax label for goods versus services.
Everhour lets admins set project billing status, mark specific tasks non-billable, use custom task rates, set member-rate exceptions, and report billable time, non-billable time, billable amount, and cost. That structure keeps internal work out of client-facing invoice totals.
Everhour turns tracked billable time and expenses into invoices, with amounts calculated from rates, time, and billable expenses while excluding non-billable work. Invoice data can be grouped by project, task, person, date, or another available breakdown before client delivery.
Track billable and non-billable work before the next client invoice. Everhour gives teams cleaner billing inputs, admin reporting, and invoice-ready totals from approved project time.
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