Canada invoices need GST/HST handling by province. Everhour keeps billable rates tied to tracked project work.
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Use this page when you need a finished invoice for a Canadian customer, vendor, or client and want the required business, tax, and payment details in the right places. The invoice should identify the supplier, buyer, issue date, services or goods, price, tax treatment, payment terms, and amount due.
Canada uses GST/HST on most taxable supplies of property and services made in Canada. The rate depends on province: CRA tables show 5% GST in non-HST provinces and territories, 13% HST in Ontario, 14% HST in Nova Scotia from April 1, 2025, and 15% HST in New Brunswick, Newfoundland and Labrador, and Prince Edward Island.
CRA support documentation rules are amount-based. For a taxable sale under $100, the document needs the supplier or intermediary business or trading name, the invoice date or GST/HST paid or payable date, and the total amount paid or payable. That level covers small receipts, but larger invoices need more detail.
For $100 to $499.99, add the GST/HST charged or tax-inclusive status, the status of each supply when taxable and exempt supplies are mixed, and the supplier or intermediary GST/HST registration number. For $500 or more, add the buyer's name or trading name, a brief description of the property or services, and the terms of payment.
A Canadian invoice app should let you show GST/HST as included, show the tax amount separately, or show the applicable GST/HST rate for taxable non-zero-rated supplies. If HST applies, show the total HST rate instead of splitting the federal and provincial portions.
Provincial sales tax can add another layer in non-HST provinces. CRA tables list 7% PST in British Columbia and Manitoba, 9.975% QST in Quebec, and 6% PST in Saskatchewan. When both GST and PST apply, GST is calculated on the price excluding PST. GST/HST is rounded to the nearest cent, and GST/HST is payable only on the original invoiced amount, not on a late-payment surcharge.
A one-off invoice tool is enough when you have a small number of invoices, simple line items, and no need to reconnect the bill to tracked work later. Keep records reliable, complete, supported by documents, and available in English, French, or both. CRA accepts paper records and readable electronic records.
A managed workflow becomes useful when invoices come from people, projects, rates, and approved billable time. Everhour separates cost and billable rates, supports per-person defaults and per-project overrides, preserves dated rate history, and prices billable work by project, member, or task before that work reaches the invoice.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use GST/HST for federal and harmonized tax on most taxable supplies made in Canada. In non-HST provinces, separate PST or QST can also apply. The invoice should use the correct tax label for the customer's province and the supply type, and HST should appear as one total HST rate.
A GST/HST registration number is required on GST/HST ITC support documentation for taxable sales of $100 or more. For taxable sales under $100, CRA support documentation requires the supplier or intermediary business name, the invoice date or GST/HST paid or payable date, and the total amount paid or payable.
A taxable sale of $500 or more needs the buyer's name or trading name, or authorized agent or representative, a brief description of the property or services, and payment terms. These fields are in addition to the GST/HST details and registration number required for taxable sales of $100 to $499.99.
A registrant can tell customers that GST/HST is included, show the GST/HST amount separately, or show the applicable GST/HST rate for taxable non-zero-rated supplies. Separate tax lines make review easier for clients who claim input tax credits, especially when an invoice includes taxable and exempt supplies.
Mixing GST, HST, PST, and QST without identifying the province-specific treatment creates confusion. The invoice should show the applicable tax label, the right rate, and whether tax is included or charged separately. Late-payment surcharges also need care because GST/HST is payable only on the original invoiced amount.
Everhour separates internal cost rates from client-facing billable rates, so reports can calculate labor cost, revenue, and profit before invoicing. Teams can set per-person defaults, apply per-project overrides, preserve dated rate history, and price work by project, member, or task.
Everhour Billing & Invoicing lets users select uninvoiced time and expenses, preview the breakdown, and generate invoices from tracked billable work. It calculates invoice amounts from rates, time, and billable expenses while excluding non-billable tasks, then marks invoiced time so it does not appear again.
Use Everhour to price billable time by project, member, or task, keep rate changes dated, and create invoices from approved work with clearer billing records.
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