Everhour supports time tracking and billing, while Google Sheets keeps overtime math visible for spreadsheet-based payroll checks.
Calculate regular and overtime earnings based on your hours and rate. Supports standard time-and-a-half and double-time multipliers.
Total hours including overtime
Typically 40h/week
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A Google Sheets overtime tracking sheet answers a direct payroll question: for one covered nonexempt employee in one fixed workweek, how many hours are regular hours, how many are overtime hours, and what gross pay follows from that split. Under the FLSA federal baseline, covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek.
Google Sheets fits this job when you need a transparent workbook with employee names, dates, hours, rates, regular pay, overtime pay, and totals. The key is grouping entries by employee and workweek before applying the overtime threshold. Each FLSA workweek stands alone, so a sheet should not average 34 hours in one week with 46 hours in the next week to erase overtime.
The weekly formula structure is simple: total hours first, then regular hours, then overtime hours. In Google Sheets terms, `SUMIFS` can total hours by employee and workweek, `MIN(total_hours,40)` can cap regular hours, and `MAX(total_hours-40,0)` can isolate overtime hours. Use duration formats such as `[h+]` so weekly totals above 24 hours display as elapsed hours instead of rolling over like clock time.
Example: a covered nonexempt employee works 48 hours in one fixed FLSA workweek at a $28.80 regular hourly rate. Regular pay is 40 hours × $28.80 = $1,152.00. The overtime rate is $28.80 × 1.5 = $43.20. Overtime pay is 8 hours × $43.20 = $345.60. Total gross pay is $1,497.60 before taxes, deductions, reimbursements, or other payroll adjustments.
Google Sheets stores date-time values as day numbers plus fractional days, so typed time, imported CSV values, and copied clock data need consistent formatting. If a sheet stores "8:30" as text, formulas can miss it or calculate it as a time of day instead of a duration. `TIMEVALUE` can convert time strings to day fractions, while duration formatting keeps totals readable.
A common spreadsheet mistake is mixing daily rows, weekly summary rows, and manually adjusted pay cells without protecting the formula columns. The workbook should keep raw entries separate from calculated totals. Google Sheets can import XLS, XLSX, CSV, ODS, and TSV files and export XLSX, PDF, CSV, and TSV files, but payroll handoff still needs clear column names and a review step before upload.
A one-off Google Sheets calculation is enough when you have a small number of employees, one hourly rate per employee, no unusual pay additions, and a clean fixed workweek. It also works for quick checks before payroll when the workbook clearly separates regular hours, overtime hours, regular pay, overtime pay, and total gross pay. More protective state rules, policy terms, or contracts must be handled before relying on the total.
A managed workflow becomes the better choice when time entries need approvals, billable and non-billable separation, project rates, client invoices, or payroll review history. Everhour can keep billable settings at the project level, mark specific tasks non-billable, apply custom task rates, and report billable time, non-billable time, billable amount, and cost before the numbers move into billing or payroll.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Group hours by employee and by fixed workweek before calculating overtime. Under the FLSA federal baseline, a workweek is a fixed 168-hour period made of seven consecutive 24-hour periods, and each workweek stands alone. Do not combine two weeks in one total to reduce overtime hours.
Use one formula to total hours, then split the result with threshold logic. A common structure is `MIN(total_hours,40)` for regular hours and `MAX(total_hours-40,0)` for overtime hours under the FLSA federal baseline for covered nonexempt employees. `SUMIFS` helps total only the rows for the selected employee and workweek.
Weekly hours often display incorrectly when the cell uses a clock-time format instead of a duration format. Google Sheets stores time as fractions of a day, so totals above 24 hours can wrap visually. Use duration tokens such as `[h+]`, `[m+]`, or `[s+]` for elapsed time totals.
Weekend columns are useful for scheduling and review, but they do not create federal overtime by themselves. The FLSA does not require overtime pay merely because work occurs on Saturdays, Sundays, holidays, or regular days of rest. The federal baseline trigger is hours over 40 in the workweek unless another law, policy, contract, or agreement applies.
The FLSA does not require payment for time not worked, including vacations or federal or non-federal holidays. Those benefits are generally set by employer policy, agreement, or a representative or union contract. For the federal overtime baseline, the calculation uses hours actually worked in the workweek unless an applicable rule requires a different treatment.
Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, and member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost, so overtime review does not have to erase billing context.
Everhour reports can be exported in CSV, Excel/XLSX, or PDF formats for payroll, billing, or spreadsheet work. Custom reports can include fields such as member, date, project, task, reported time, overtime, billable time, costs, and revenue.
Track approved hours, separate billable from non-billable work, and review project costs before payroll or invoicing. Everhour keeps overtime-adjacent billing data organized for cleaner client and payroll handoffs.
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