Small business owners need clean hours, billing, and payroll records. Everhour keeps tracked time connected to projects and review workflows.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Small business owners use timesheets to see where time went, prepare client bills, review team capacity, and support payroll records. A usable week records each person's hours by day, project, service, and billable status. For a service business, that can mean separating client calls, implementation work, revisions, admin, and internal meetings instead of leaving one weekly total.
For U.S. FLSA-covered employers, records for non-exempt workers must include hours worked each workday and total hours worked each workweek. The FLSA does not require a specific timekeeping form or app, but the records must be complete and accurate. Payroll records must be kept for at least three years, and wage-computation records such as time cards, schedules, and wage-rate tables for two years.
A practical small-business time entry includes the client or project, service or task, work notes, duration or start and end times, and billable status. Billable status matters because billed time, unbilled time, and non-billable time answer different questions. A client invoice needs unbilled billable time. A profitability review also needs non-billable project work.
Rates need the same discipline. Small businesses often use a standard rate, one project hourly rate, team-member rates, service rates, or flat-rate projects that bill a fixed amount regardless of tracked hours. A clean entry such as "Acme Website, design revisions, 2.25 hours, unbilled, service rate" gives the owner enough detail to invoice, review budget use, and explain the charge.
Small business owners often review totals too late. A weekly total can show that 46 hours were worked, but it cannot show whether client work, admin, rework, or internal operations caused the overrun. Project tracking should compare estimated and actual hours by service when the business sells scoped work or manages retainers.
Profitability also needs more than revenue. Project profit can use billed and unbilled income, team costs based on tracked time multiplied by cost rate, expenses, profit, and margin. A timesheet that skips internal notes, billable status, or project assignment forces the owner to rebuild those inputs from memory, calendars, chat threads, and invoice drafts.
A free one-off timesheet works for a single owner checking one week, a small invoice, or a quick payroll review. It stops being enough when multiple people track time, clients use different billing rates, managers approve hours, or project budgets need live review before work overruns the estimate.
Everhour Time Tracking fits the managed workflow: team members use timers or manual entries, logged time connects to tasks and projects, and records feed timesheets, reporting, budgeting, invoicing, and payroll review. Admin controls add approvals, locked periods, reminders, and automatic timer stop rules, which gives owners a clearer path from work performed to business records.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
U.S. FLSA-covered employers do not have to use a specific timekeeping form or app. They must keep complete and accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. A spreadsheet, paper sheet, or app can work if the records are accurate and retained for the required period.
Require the worker, date, client or project, service or task, notes, time amount or start and end times, and billable status. Add the billing rate model when time feeds invoices. Those fields let you separate billed, unbilled, and non-billable work while keeping enough detail for payroll review, project budgets, and client questions.
Weekly totals alone are weak for small business payroll and billing. For U.S. FLSA-covered employers, non-exempt worker records must include daily hours worked and total hours worked each workweek. For billing, weekly totals also hide the client, service, rate, and billable status behind the charge.
The biggest cleanup problem is mixing billable client work, non-billable client support, and internal admin under one entry. That single line blocks accurate invoices, budget comparison, and profitability review. Owners then have to reconstruct the week from calendars, messages, and memory before payroll, invoicing, or tax records can be closed.
The FLSA does not require overtime premium pay solely because work happens on Saturday, Sunday, a holiday, or a regular rest day. For covered non-exempt employees, federal overtime applies to hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate, unless another law or agreement adds more.
Everhour Time Tracking lets team members record task and project hours with timers or manual entries, including inside supported project tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and Basecamp. Those entries feed timesheets, reports, budgets, invoices, and payroll review without re-entering the same hours.
Everhour gives admins approval and lock controls for timesheets. Managers can review submitted time, approve or reject entries, lock approved periods, and use reminders to reduce missing hours before billing or payroll review starts.
Track approved hours by project, service, and person before invoices or payroll are due. Everhour connects daily time entries to reporting, budgeting, and billing.
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