Everhour connects project budgets and tracked time, while trucking teams manage driver duty status, payroll records, and fleet work.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Trucking companies track more than a weekly total. Driver records need duty status, vehicle context, shipment context, and location changes so dispatch, safety, payroll, and billing teams work from the same timeline. A driver's day can include driving, loading, unreleased waiting time, inspections, repairs, sleeper berth time, and off-duty time, each with a different operational meaning.
For U.S. property-carrying drivers, records of duty status classify each 24-hour period as off duty, sleeper berth, driving, or on-duty not driving. Required duty-status records include details such as total miles driven, truck or tractor and trailer number, carrier name, co-driver name, and shipping document number or shipper and commodity.
A driver's duty-status record supports hours-of-service review, while payroll records must still show pay-relevant hours. Covered employers must keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek. The FLSA allows any complete and accurate timekeeping method, so the system matters less than the completeness of the record.
Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate, unless an exemption applies. The FLSA motor-carrier overtime exemption can apply to drivers, driver helpers, loaders, and mechanics with safety-affecting duties under motor-carrier authority, but it does not cover dispatchers, office personnel, or the small-vehicle exception.
Property-carrying drivers may drive up to 11 hours after 10 consecutive hours off duty. They may not drive beyond the 14th consecutive hour after coming on duty, and off-duty time does not extend that 14-hour window. A 30-minute break is required after 8 cumulative driving hours without a 30-minute interruption, and the break can be any consecutive 30-minute non-driving period.
Weekly tracking also matters because property-carrying drivers may not drive after 60 or 70 hours on duty in 7 or 8 consecutive days. A 34-hour restart resets that period after at least 34 consecutive hours off duty. Motor carriers generally must require ELDs for duty-status records, with limited exceptions, and ELDs automatically capture date, time, location, engine hours, vehicle miles, driver, vehicle, and carrier identifiers.
A free time tracking page is enough for a quick weekly view, a one-off job summary, or a check against dispatch notes. It works when one person needs to reconcile driver activity, yard work, and payroll inputs before handing the numbers to an accountant, broker, or fleet manager.
A managed workflow becomes necessary when tracked time feeds recurring customer work, route budgets, repair costs, approvals, and payroll review. Everhour Project Budgeting supports hour-based and money-based budgets, recurring periods, threshold email alerts, budget protection, expense inclusion controls, multiple billing methods, and client-level budgets, so trucking companies can monitor job cost exposure before invoices or payroll reports close.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Track driving, on-duty not driving, sleeper berth, and off-duty time separately for duty-status records. On-duty not driving should capture work such as unreleased waiting time at carrier or shipper property, inspections, servicing a commercial motor vehicle, loading or unloading, attending a disabled commercial motor vehicle, and other motor-carrier work.
Motor carriers operating commercial motor vehicles generally must require drivers to use an ELD for duty-status records. Limited exceptions include records required on no more than 8 days in any 30-day period, specified driveaway-towaway operations, and vehicles manufactured before model year 2000. An ELD records operational data automatically, but the company still needs complete records.
The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work. Covered nonexempt employees get federal overtime only for hours worked over 40 in a workweek, unless another law, policy, or contract adds a premium. Some motor-carrier roles also require exemption review before applying the standard overtime rule.
A motor carrier must keep each driver's duty-status records and supporting documents for at least 6 months from receipt. A driver must keep the previous 7 consecutive days available for inspection while on duty. Separate FLSA records have different periods: payroll records for at least three years and basic time and earnings records for at least two years.
The common mistake is treating duty-status logs as the whole payroll record. Duty status explains driving and on-duty categories, but payroll review also needs accurate daily hours and total weekly hours for each covered nonexempt worker. Dispatchers, office staff, mechanics, loaders, and drivers can fall under different pay rules, so one blended weekly total creates avoidable review gaps.
Everhour Project Budgeting lets teams set hour-based or money-based budgets for routes, customer work, maintenance projects, or recurring accounts. Budget alerts can notify selected admins as spending reaches defined thresholds, and budget protection can stop extra logging after a budget is exceeded.
Everhour Timesheets collect project hours and working hours by person so managers can review time before payroll, billing, or reporting. Managers can approve, reject, or partially approve submitted time, and approved time stays locked for regular members.
Use recurring time or money budgets, threshold email alerts, and budget protection to keep job costs visible as dispatch, maintenance, and client work flows through Everhour Project Budgeting.
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