Everhour tracks task and project time, while Philippine payroll rules require daily records that separate overtime, night work, and rest-day hours.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
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You need a record that shows who worked, the date, start and end time, meal period, project or task, and the total hours actually worked. Philippine Labor Code Book III sets an 8-hour daily norm for covered employees, with exclusions for groups such as managerial employees, government employees, certain field personnel, domestic helpers, and workers paid by results as determined by regulation.
The record should also separate ordinary work from work beyond eight hours a day, night work, holiday work, and rest-day work. Hours worked include time an employee is required to be on duty or at a prescribed workplace, plus time the employee is suffered or permitted to work. Short rest periods count as hours worked.
A Philippines-ready workflow needs daily detail because overtime is not just a weekly total. Work beyond eight hours a day is overtime for covered employees and must be paid at the regular wage plus at least 25%. Work beyond eight hours on a holiday or rest day uses the applicable first-eight-hours holiday or rest-day rate plus at least 30% of that rate.
Night shift differential also needs its own field or report filter. Covered employees must receive at least 10% of the regular wage for each hour worked between 10:00 p.m. and 6:00 a.m. A record that only says "9 hours worked" forces payroll to reconstruct the day later, especially when a shift crosses midnight.
Employee time entries and monitoring records identify individuals, so they are personal-data processing under the Philippines Data Privacy Act of 2012. A practical setup states the purpose for collecting time, limits tracking to work-related needs, gives employees clear notice, and protects access to records used for payroll, billing, or supervision.
Language and currency also matter. Filipino and English are official languages for communication and instruction, and wage, billing, and payroll workflows in the Philippines normally use Philippine peso amounts. Keep client billing rates, payroll rates, and reimbursable items in peso unless the contract or accounting workflow requires another currency.
A free one-off timesheet works for a solo contractor, a short project, or a quick weekly total. It is enough when you need a basic record of dates, tasks, hours, and notes, and no one else needs to approve, audit, or reuse the data for payroll, invoicing, or project reporting.
A managed workflow becomes the better answer when time moves through teams, clients, and pay review. Everhour Time Tracking lets people use timers or manual entries against tasks and projects, then sends that time into timesheets, reports, budgets, invoices, and payroll review. Admins can use approvals, locked periods, reminders, and timer rules to keep records consistent.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Philippine labor rules shape the records employers need, but the facts do not name a single required software product. The practical requirement is to keep accurate daily work details for covered employees, especially ordinary hours, overtime after eight hours a day, meal periods, night shift hours, rest days, and holiday or rest-day work.
Payroll should separate ordinary daily hours, overtime beyond eight hours a day, night shift hours from 10:00 p.m. to 6:00 a.m., holiday hours, rest-day hours, and work beyond eight hours on a holiday or rest day. A single daily total hides different pay treatments and creates extra review work.
Meal periods belong in the record because employers must give employees at least 60 minutes of time off for regular meals, subject to Department of Labor regulations. Record the meal period separately from hours actually worked so payroll does not treat unpaid meal time as work time or erase a required break.
An employer can process employee time and monitoring data only within the Philippines Data Privacy Act framework. The setup needs transparency, a legitimate purpose, proportionality, a lawful processing basis, safeguards, and respect for data-subject rights. Time tracking for payroll is different from broad activity surveillance, so the record should collect only work-related data needed for the stated purpose.
English and Filipino are both official languages in the Philippines, so either can fit a workplace time process. The better choice is the language employees and payroll reviewers actually use. Client-facing invoices or internal reports can stay in English, while employee notices and policies should be understandable to the affected team.
Everhour Time Tracking captures task and project hours through live timers or manual entries, then routes those entries into timesheets, reports, budgets, invoices, and payroll review. Admin controls cover approvals, locked periods, reminders, and timer behavior, so managers can review work time before using it for pay or billing.
Everhour can place time tracking inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Team members track time where the task already lives, while tracked entries flow into one reporting layer for project, client, and budget review.
Track approved hours against tasks, projects, and clients before they reach payroll or invoices. Everhour turns daily entries into reviewed timesheets and reporting for a cleaner long-term billing workflow.
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