Work-hour records contain employee data, and Everhour supports structured project tracking without adding unnecessary personal notes.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page helps you set up a work-hour record that answers three practical questions: who worked, on which project or task, and for how long. In the U.S., the federal baseline comes from wage-and-hour recordkeeping, not a universal clock-in app requirement. Covered employers must keep accurate records for nonexempt workers, and the FLSA lets employers choose any complete and accurate method.
The privacy side changes the design of the record. A useful entry captures daily hours, weekly totals, project or client allocation, billable status, approval status, and payroll or billing rates in U.S. dollars when relevant. It leaves out private context that does not help payroll, billing, budgets, or legal recordkeeping. That boundary gives employees a clearer reason for each field you ask them to complete.
A usable record separates work performed from business classifications. A timer captures duration as work happens; manual entry records completed work after the fact. Start with employee name, date, project, client, task, start and stop times or total duration, and a note limited to the work performed. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Additional fields can mark billable time, non-billable work, approvals, and the rate used for billing.
A simple entry can read: March 9, 2026, Alex Rivera, Client A onboarding, database setup, 2.50 hours, billable, submitted for manager review. Another line can record internal planning as non-billable work with the same date and employee. Payroll-facing summaries still need daily and weekly totals, while client-facing summaries need enough project detail to explain the charge without exposing unrelated personal information.
Privacy decisions start with purpose. U.S. privacy obligations are sectoral and state-dependent, but businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act. FTC guidance also tells companies keeping sensitive personal information about customers or employees to collect only what they need, keep it safe, and dispose of it securely.
California shows why the location of the worker matters. California privacy rights extend to California residents who are employees or job applicants, and the CCPA employment-data exemptions expired on December 31, 2022. Covered businesses should treat employee hour data as potentially within California privacy obligations. Teams outside California still need to check state wage, overtime, privacy, and employee-monitoring rules before collecting fields beyond payroll, billing, budget, or reporting needs.
A one-off weekly total is enough when you need a quick check, a simple invoice backup, or a personal record of one workweek. This approach works best for a solo project, a short billing period, or a low-risk reconciliation where no manager approval, budget alert, audit trail, or payroll handoff is required. The result should still separate daily hours from the weekly total.
A managed workflow fits once time records drive client budgets, payroll review, or team reporting across projects. Everhour Project Budgeting connects logged time and expenses to hour-based or money-based budgets, recurring budget periods, and threshold email alerts. Budget protection can auto-stop timers and prevent extra logging after a budget is exceeded, giving the team a budget reason for collecting time.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Federal law does not require one specific clock, app, or form. Covered employers under the FLSA must keep accurate records for nonexempt workers, but the method can be paper, spreadsheet, timer, or software if the record is complete and accurate. State wage, overtime, privacy, or employee-monitoring rules can add separate requirements.
For employees covered by the FLSA minimum wage or overtime provisions, the employer record must include hours worked each workday and total hours worked each workweek. Add project, client, task, billable status, approval status, and USD rate fields only when they support payroll, billing, budgets, or reporting. Leave unrelated personal details out of notes.
No. The FLSA workweek is a fixed, regularly recurring period of seven consecutive 24-hour periods, or 168 hours. Covered nonexempt employees must receive overtime pay at not less than 1.5 times the regular rate for hours worked over 40 in that workweek. Hours cannot be averaged across two or more workweeks for FLSA overtime.
Federal rules require employers to preserve payroll records for at least three years. Basic time and earnings records, including daily start and stop time cards or sheets, must be kept for at least two years. A retention policy should meet federal, state, and contract requirements, then dispose of employee information securely after the required period.
California privacy rights extend to California residents who are employees or job applicants. The CCPA employment-data exemptions expired on December 31, 2022, so employee time records may fall under California privacy obligations for covered businesses. Covered businesses should treat those records as employee data, not ordinary project notes.
Everhour Project Budgeting lets teams set hour-based or money-based budgets, recurring budget periods, and threshold email alerts at 75%, 90%, 100%, or custom levels. Budget protection can auto-stop timers and prevent extra logging after a budget is exceeded, so project time capture follows budget rules instead of open-ended collection.
Set hour or money budgets, use recurring periods, and trigger alerts before work exceeds the limit. Everhour Project Budgeting ties tracked time to budget controls for cleaner billing and less unnecessary logging.
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