Entrepreneurs split time across client work, operations, and invoices. Everhour keeps task and project hours organized.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to organize the hours behind an owner-operated business: client delivery, sales calls, admin work, product development, and team coordination. In the United States, 81.9% of small businesses are nonemployer firms, so the first tracking need is often the founder's own time. The result you want is a clean week of entries that explains where effort went and which hours can support an invoice, estimate, or operating decision.
Entrepreneurs with employees need the same basic discipline before payroll review. New employer firms less than two years old averaged 6 employees in 2021, so one confusing spreadsheet can affect everyone's pay, billing, and project planning. A practical record separates owner work from employee time, contractor services, and client-facing billable hours. It also keeps notes short enough for invoices and detailed enough to explain the task later.
Start with the fields a customer, bookkeeper, or future you will need: date, person, client, project, task, duration or start and stop times, billable status, rate, and a short work note. U.S. billing records normally use USD. The IRS says a small-business recordkeeping system should clearly show income and expenses, and invoices are supporting documents for gross receipts, purchases, and expenses, so tracked time should connect cleanly to invoice lines.
A useful client line reads like this: March 5, 2026, founder, Acme Bakery, website launch, homepage copy edits, 9:00 to 10:30 a.m., 1.50 billable hours, $125 per hour. A separate internal line might read: March 5, 2026, founder, operations, bookkeeping cleanup, 30 minutes, non-billable. This structure keeps paid client work, sales effort, admin time, and product development from blending into one vague weekly total.
Founder schedules do not follow a neat office pattern. In 2024, unincorporated self-employed workers who worked on an average day spent 6.38 hours on their main job, excluding work-related travel. The same data shows 38.5% worked on an average Saturday, Sunday, or holiday, averaging 4.81 hours on those days. Record short weekend sessions, proposal work, and follow-ups because they affect pricing, delivery capacity, and personal workload.
Worker category matters as soon as someone else contributes. Contractor time can support service payments, and a business generally files Form 1099-NEC for a nonemployee paid at least $600 during the year for services in the course of the business. Employee hours belong in a separate wage-and-hour record. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each day and total hours worked each workweek.
A one-off tool is enough when you need to send one invoice, review one week, or check whether a fixed-price project consumed more effort than expected. It also works for a solo entrepreneur with a few clients, stable rates, and no employee payroll review. Keep the exported record with the invoice or project file so the work note, rate, and date remain tied to the charge.
A managed workflow becomes necessary once tracked time feeds recurring invoices, project budgets, team timesheets, or payroll review. Everhour Time Tracking captures task and project hours with timers or manual entries, including inside supported project tools. Admin controls can lock completed periods, send reminders, set timer behavior, and route submitted time for approval before billing, reporting, or payroll use.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Track client delivery, sales work, admin work, product development, and team coordination as separate categories. Each entry should show the person, date, client or internal area, project, task, duration, billable status, and a short note. Add the rate only when the time supports an invoice, estimate, or profitability review.
Yes. Non-billable founder time shows the cost of proposals, bookkeeping, support, hiring, and internal product work. Use it to see capacity and price future work more accurately. Separating billable delivery from business operations gives a clearer weekly picture than one total that mixes every activity together.
Keep contractor entries separate from employee timesheets and owner notes. Record the contractor name, service, client or project, date, hours or deliverable reference, rate, and invoice number when available. A business generally files Form 1099-NEC for a nonemployee paid at least $600 during the year for services in the course of the business.
For owner billing, a duration plus a clear work note is often enough if the client contract accepts that format. Covered employers must keep complete and accurate records for nonexempt workers, and records for employees covered by the FLSA minimum wage or overtime provisions include daily hours worked and total hours worked each workweek. Preserve wage-computation records such as time cards and schedules for at least two years.
Weekend work alone does not create federal overtime premium pay. Under the FLSA, covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. Hours may not be averaged across two or more workweeks for FLSA overtime purposes. State law, policy, or contract terms can add requirements.
Everhour Time Tracking lets entrepreneurs start a timer or add manual time against tasks and projects, including work inside Asana, ClickUp, Jira, Trello, and other supported tools. The same entries can feed timesheets, reports, budgets, invoices, and payroll review instead of sitting in separate notes.
Everhour Project Budgeting tracks hour-based or money-based budgets as time and expenses are logged. Entrepreneurs can use one-time or recurring budgets and set alerts for selected admins at 75%, 90%, 100%, or custom thresholds as a client project approaches or reaches its limit.
Use Everhour Time Tracking to capture task and project hours through timers or manual entries, then carry approved time into invoices, budgets, timesheets, and payroll review with less rework.
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