Everhour supports approved weekly timesheets, but a simple template still needs clean daily and weekly hour records.
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| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
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Use a simple timesheet when you need one clear weekly record of time worked. For U.S. payroll records, covered employers must keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. The FLSA does not require one specific timekeeping form, so a spreadsheet, PDF, or digital sheet can work when the record is complete and accurate.
The finished timesheet should let a reviewer answer four questions fast: who worked, which dates are covered, how many hours were worked each day, and what the weekly total is. Add project, client, task, and billable status when the same hours support client billing or project review. Keep rate fields in USD for U.S. billing and payroll workflows.
A simple weekly layout usually needs employee name, week start date, work date, project or client, task, daily hours, billable status, comments, and weekly total. Start and stop times belong in the sheet when they support your internal policy or recordkeeping process. A notes field helps explain corrections, late entries, or work that needs manager review.
The workweek matters because federal overtime is calculated by week. A workweek is a fixed, regularly recurring period of seven consecutive 24-hour periods, or 168 hours. For covered nonexempt employees, hours worked over 40 in that workweek require overtime pay at not less than one and one-half times the regular rate. Hours cannot be averaged across two or more workweeks for FLSA overtime purposes.
The fastest template fails when it hides the difference between daily detail and weekly totals. A single weekly number is easy to read, but it does not show hours worked each workday for employees covered by the FLSA minimum wage or overtime provisions. Keep the daily rows visible even when the reviewer mostly cares about the total.
Weekend and holiday rows need plain treatment. The FLSA does not require overtime premium pay solely because work happened on Saturday, Sunday, a holiday, or a regular rest day. The weekly overtime rule, state law, or a policy or contract can change the pay result. Mark the date accurately and let the applicable rule decide the premium.
A free template is enough for a freelancer, owner, or small team that needs a one-week record, a client backup file, or a quick payroll review. It works best when one person owns the sheet, entries are made daily, and the same format is saved every period. Payroll records must be preserved for at least three years, and basic time and earnings records must be preserved for at least two years.
A managed workflow fits better when time feeds payroll, billing, budgets, or approvals every week. Everhour Timesheets collect weekly project hours and working hours by person, then let managers approve, reject, partially approve, and lock submitted time before payroll or billing review. That turns a simple weekly sheet into a repeatable review process.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A basic timesheet needs the worker name, covered week, work dates, daily hours worked, total hours worked for the week, and enough project or task detail to support review. Add billable status and USD rate fields when the same record supports client billing. Keep comments short and tied to corrections, late entries, or approval notes.
A spreadsheet can meet the federal baseline when it is complete and accurate for the worker category involved. For employees covered by the FLSA minimum wage or overtime provisions, employer records must show hours worked each workday and total hours worked each workweek. The FLSA does not require a particular timekeeping form or system.
Start and stop times are useful when your process needs time cards, daily review, or a clearer audit trail. The federal recordkeeping baseline focuses on accurate daily hours worked and total weekly hours for covered employees, while employer policy, payroll practice, or state rules can require more detail. A simple template can include both time-in and time-out columns without becoming complex.
A weekly template supports overtime review when it totals hours inside one fixed workweek. For covered nonexempt employees, FLSA overtime applies after 40 hours worked in that workweek at not less than one and one-half times the regular rate. Do not average a short week and a long week together to avoid the weekly threshold.
Keep payroll records for at least three years and basic time and earnings records, including daily start and stop time cards or sheets, for at least two years. Store files with consistent week dates and worker names so payroll, billing, and corrections can be traced without rebuilding the record from messages or calendar notes.
Everhour Timesheets collect weekly project hours and working hours by person, then route submitted time to managers for approval. Managers can approve, reject, partially approve, and lock time entries, which gives payroll and billing reviewers a controlled record instead of a loose file.
Everhour can track time inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Teams can keep task work in those systems while tracked time flows into Everhour for review and timesheets.
Replace loose weekly files with submitted timesheets, manager decisions, and locked approved time. Everhour Timesheets give payroll and billing reviewers a cleaner weekly approval process.
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