French quotes need invoice-ready detail before work starts. Everhour keeps the reporting behind billable work organized.
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Use this page to prepare a quote for a French client before goods are delivered or services begin. The finished quote should identify the seller and buyer, describe the work, show quantities, unit prices, tax treatment, totals, payment terms, and acceptance details. A clear quote reduces disputes because the client sees the scope and price before approving the work.
France-specific invoice rules matter because an accepted quote often becomes the billing source. French invoices must show seller and buyer identity details, chronological numbering, dates, detailed line items, VAT treatment, totals excluding tax and including tax, payment terms, and late-payment information. Build the quote with those fields in mind so the invoice does not require a full rebuild later.
Start with party information. Add the seller or service provider identity, buyer or client identity, billing address when different, and business identifiers such as SIREN. Companies should also include legal form and share capital when applicable. For VAT-taxable work, add the seller's VAT identification number and request the professional customer's VAT number when the customer is liable for VAT and the total excluding tax is above EUR 150.
Each line should name the supplied goods or services, show quantity, unit price excluding tax, the applicable TVA rate or exemption, and the line total. France uses TVA with a 20% standard rate and reduced or special rates of 10%, 5.5%, and 2.1% for specified goods and services. If several rates apply, separate the taxable totals excluding tax and the tax amount for each rate.
The most common mistake is treating the quote as a rough note and the invoice as a separate document. A client accepts one scope, then the invoice arrives with different line names, missing TVA detail, or a payment date that was never stated. Keep the quote's wording, quantities, rates, discounts, and payment terms close to the invoice structure from the start.
French B2B invoices must mention the payment due date, early-payment discount terms, late-payment penalty rate, and the fixed EUR 40 recovery indemnity due for late payment by a professional customer. A quote is the right place to set expectations before acceptance. For business-to-business invoices, the default payment period is 30 days from receipt of goods or performance of services unless agreed otherwise.
A free quote works for a one-off job, a new client estimate, or a simple service package with a few lines. It gives you a document to review, send, and later convert into an invoice. It is enough when scope, rates, tax treatment, and payment terms fit in one document and no team time needs to be reconciled.
A managed workflow becomes necessary when billable hours, project costs, and client reporting drive the final amount. Everhour Reporting provides customizable reports with 45+ columns, grouping, filters, date ranges, exports, and profitability dashboards. That record gives teams a cleaner handoff from approved work to client billing, especially when several people contribute to the same French client project.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A quote does not replace the invoice, but it should carry invoice-ready details when the client will approve it as the billing basis. Add party identities, business identifiers, item descriptions, quantities, unit prices excluding tax, TVA treatment, totals, payment terms, and acceptance wording. This keeps the later invoice aligned with the approved scope.
Use the TVA rate that applies to the goods or services being quoted. France has a 20% standard TVA rate and reduced or special rates of 10%, 5.5%, and 2.1% for specified categories. If one quote uses more than one rate, separate the taxable amount excluding tax and the corresponding tax amount for each rate.
French invoice amounts may be expressed in any currency if the VAT payable or to be adjusted is determined in euros. For a quote, state the currency clearly and keep the tax treatment consistent with the later invoice. The French tax administration may require a sworn translation for invoices written in a foreign language.
For B2B work in France, the default payment period is 30 days from receipt of goods or performance of services unless the parties agree otherwise. Ordinary negotiated limits are 60 days from invoice issue or 45 days end of month. State the due date rule clearly before the client accepts the quote.
French VAT-taxable businesses must be able to receive e-invoices from September 1, 2026. E-invoice issuance starts on September 1, 2026 for large companies and ETIs, and on September 1, 2027 for SMEs and micro-enterprises. Quotes should keep structured client, line, TVA, and payment data ready for the invoice process.
Everhour Reporting lets teams build reports with 45+ columns, grouping, filters, date ranges, and exports. A project manager can review billable time, costs, revenue, invoice status, and client work before preparing a quote adjustment, renewal estimate, or billing discussion.
Everhour Billing & Invoicing converts uninvoiced billable time and expenses into client invoices. The invoice amount uses rates, time, and billable expenses while excluding non-billable work, and invoice data can be grouped by project, task, person, date, or another available breakdown.
Use Everhour reports to connect approved time, project costs, and client billing details before the invoice stage, giving teams a stronger record behind every French client quote.
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