Everhour keeps billable rates organized while French invoice rules define the required TVA, payment, and customer details.
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A French email invoice starts with a complete invoice document. The email can be brief, but the attached invoice must show the seller or service provider identity, the buyer or client identity, the billing address when different, and business identifiers such as SIREN. Companies also need applicable legal form and share capital details.
The invoice also needs a dated, unique number based on a chronological continuous sequence. Add the date of the sale, service, delivery, or deposit when that date differs from the invoice issue date. A clear subject line, short payment note, and attached PDF help the buyer process the bill without changing the invoice's required content.
Each line should identify the goods or services supplied, quantity, unit price excluding tax, applicable VAT rate or exemption, and the total amount excluding tax and including tax. France uses VAT, called TVA, with a 20% standard rate and reduced or special rates of 10%, 5.5%, and 2.1% for specified goods and services.
The invoice must show VAT due by rate. For each rate used, include the taxable total excluding tax and the corresponding tax amount. The seller's individual VAT identification number belongs on the invoice, and the professional customer's VAT number is required when the customer is liable for VAT, except for invoices with a total excluding tax of EUR 150 or less.
The email should make payment easy without replacing the legal mentions on the invoice. For business-to-business invoices in France, the default payment period is 30 days from receipt of goods or performance of services unless agreed otherwise. Ordinary negotiated limits are 60 days from invoice issue or 45 days end of month.
French B2B invoices must mention the payment due date, early-payment discount terms, late-payment penalty rate, and the fixed EUR 40 recovery indemnity due for late payment by a professional customer. Put the due date and payment method in the email body, then keep the penalties and indemnity wording on the attached invoice where the buyer's accounting team expects it.
A one-off invoice works when you need to bill one client for a defined sale or service and already know the correct lines, TVA treatment, payment term, and customer identifiers. It also works for occasional freelance billing where the invoice record can be saved with the sent email and payment confirmation.
A managed workflow becomes better when time, rates, expenses, and invoice status change across projects. Everhour can separate internal cost rates from client-facing billable rates, apply per-person defaults or per-project overrides, and preserve dated rate history. That gives billing teams a cleaner path from tracked work to invoice amounts before the France-specific tax and payment details are finalized.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. The sent document still needs the required French invoice information, including party identities, chronological invoice number, invoice date, supply date when different, line details, VAT treatment, totals, payment due date, and late-payment mentions for B2B invoices. Save the sent file and related correspondence so the invoice record matches the buyer's accounting trail.
A French invoice must show the applicable VAT rate or exemption, the total excluding tax, the VAT due, and the total including tax. If more than one TVA rate applies, show the taxable total excluding tax and the corresponding VAT amount for each rate. The standard TVA rate is 20%, with reduced or special rates of 10%, 5.5%, and 2.1% for specified goods and services.
No. The professional customer's VAT number is required when the customer is liable for VAT, except for invoices with a total excluding tax of EUR 150 or less. The seller's individual VAT identification number must appear on invoices. Add the buyer's number when the transaction structure requires it, especially for business customers that account for VAT.
Use the email to state the due date, payment method, invoice number, and attached file name. Keep the legally required B2B payment mentions on the invoice itself: payment due date, early-payment discount terms, late-payment penalty rate, and the fixed EUR 40 recovery indemnity due for late payment by a professional customer.
French VAT-taxable businesses must be able to receive e-invoices from September 1, 2026. E-invoice issuance starts on September 1, 2026 for large companies and ETIs, and on September 1, 2027 for SMEs and micro-enterprises. Emailing a PDF remains a document delivery habit, but affected B2B invoices must follow the approved platform rules once the mandate applies.
Everhour separates internal cost rates from client-facing billable rates, so reports can calculate labor cost, revenue, and profit before invoicing. Teams can use default per-person rates, per-project overrides, dated rate changes, project rates, member rates, or custom task rates depending on how the client is billed.
Everhour can generate invoices from uninvoiced time and expenses, then mark included time as invoiced after it appears on an invoice. That protects billable work from accidental reuse on a later invoice and keeps invoice status connected to project and billing reports.
Track billable work with dated rates, project overrides, and invoice-ready totals. Everhour keeps cost and billable rates organized before each client invoice becomes a finished billing record.
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