Turkey purchase orders need clean tax and delivery data before invoicing. Everhour Reporting keeps project costs organized for approval.
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Use this page to prepare a purchase order for goods or services supplied in Turkey. The finished record should identify the buyer, supplier, ordered items, quantities, prices, currency, delivery details, approval date, and payment terms. It also needs enough tax information to support the later Turkish invoice, especially when the supplier must issue e-Fatura or e-Arşiv.
A purchase order is not the final tax invoice. It is the buyer-side authorization that tells the supplier exactly what has been approved. For Turkey, the useful PO fields are the ones that prevent invoice mismatches later: correct trade names, VKN/TCKN, registered tax office where applicable, line descriptions, expected KDV treatment, delivery timing, and any internet-sales details that must later appear on an e-Arşiv invoice.
Start with the parties. Add the buyer legal name, address, contact person, tax identification details, and internal PO number. Add the supplier trade name, address, VKN/TCKN, tax office, and contact details. Turkish invoices identify taxpayers with the Turkish tax identification number or Turkish identity number and, for the seller and applicable buyers, the registered tax office, so collecting those details at PO stage saves corrections later.
Line items should describe the goods or work clearly, with quantity, unit price, total amount, delivery date, and dispatch expectations for goods. Turkish e-Fatura and e-Arşiv invoices must include issue date and document number, party details, tax IDs, line details, tax type, rate and amount, and delivery date and dispatch note number for goods. A precise PO gives the supplier the source data to issue the invoice correctly.
Turkey uses VAT, locally called KDV. The general VAT rate is 20%, with reduced rates of 1% for List No. I supplies and 10% for List No. II supplies such as basic foodstuffs, textiles, books, and similar publications. A purchase order should show the expected KDV rate or mark the tax treatment for confirmation, then the supplier issues the compliant invoice with the final tax calculation.
E-document status matters before the order is sent. When both seller and buyer are registered e-Fatura users, invoices between them must be issued and received as e-Fatura except for stated exceptions. Taxpayers with gross sales revenue or gross business revenue of TRY 3 million or more in the 2022 accounting period or later accounting periods are within the general e-Fatura mandate. For online seller categories, the threshold can be TRY 500,000.
A one-off purchase order template is enough for a small order when the supplier, item details, tax treatment, delivery date, and approval are all known. It works well for a single service engagement, replacement equipment order, or repeat supplier purchase where the finance team only needs a clean PO record to match against the later invoice.
A managed workflow is better when purchase orders come from project work, billable time, expenses, or recurring supplier activity. Everhour Reporting can group project data, filter by metadata, use more than 45 report columns, and export reports in CSV, Excel/XLSX, or PDF. That gives managers a clearer approval record before costs become invoice lines or accounting entries.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A purchase order does not replace an e-Fatura or e-Arşiv invoice. The PO authorizes a purchase and records the agreed terms. The supplier still issues the tax invoice under Turkey's Tax Procedure Law e-document framework when invoicing is required, using the correct party details, document number, line items, KDV treatment, and delivery information.
A Turkey purchase order should collect the supplier's trade name, address, VKN/TCKN, and registered tax office. Buyer tax details should also be included where applicable. These fields matter because Turkish invoices identify taxpayers with the Turkish tax identification number or Turkish identity number and, for the seller and applicable buyers, the registered tax office.
The purchase order should show the expected KDV treatment when the buyer and supplier know it. Turkey's KDV rates include 20%, 10%, and 1% depending on the supply category. The supplier remains responsible for issuing the final invoice with the correct tax type, rate, and amount, so unclear KDV treatment should be confirmed before approval.
The most common PO mistake is using vague line descriptions or incomplete tax IDs. A supplier needs line details that can carry into the invoice: goods or work description, quantity, price, amount, tax type, rate, amount, and delivery information. Missing VKN/TCKN or tax office details can also delay e-document processing and invoice matching.
Internet sales need extra order data if the later invoice must support Turkish e-Arşiv requirements. The PO should capture the website address, payment method, payment date, carrier name and VKN/TCKN for goods shipments, and shipment or service performance date. Those details help the supplier prepare the required online sale invoice fields.
Everhour Reporting lets teams build purchase-related reports with columns, grouping, filters, date ranges, and exports in CSV, Excel/XLSX, or PDF. Managers can review project hours, costs, client, task, member, budget, and invoice-status data before approving supplier costs or preparing records for finance.
Everhour Billing & Invoicing turns tracked billable time and expenses into invoices, with configurable line-item grouping by project, task, person, date, or other available breakdowns. It also marks invoiced time as invoiced, so the same approved work does not appear again on a later invoice.
Use Everhour Reporting to group project costs, filter approval data, export finance-ready files, and keep purchase decisions connected to billable work and budgets.
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