Italian invoices need IVA details, tax identifiers, and often XML clearance. Everhour keeps billable rates organized before invoicing.
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Use this page to prepare an invoice for work billed to an Italian customer or by an Italian VAT operator. The finished document should identify the supplier, identify the customer, describe each product or service, show taxable amounts, apply the correct IVA rate, and state the amount due in euros. A clean template also gives the customer the payment term, bank details, and any project reference needed for approval.
Italy uses value-added tax called imposta sul valore aggiunto, commonly abbreviated IVA. The ordinary IVA rate is 22%, while reduced rates of 10%, 5%, and 4% apply only to specified goods and services. A template should leave room for the rate on each taxable line because a single invoice can include items with different tax treatment.
A standard Italian VAT invoice must show its issue date and a progressive number that uniquely identifies the invoice. It must identify the supplier and customer, including the supplier's partita IVA and the customer's VAT number for taxable persons or codice fiscale for Italian private consumers. Add the transaction date when it differs from the issue date, especially for immediate invoices.
Line items need enough detail for tax and approval. Italian VAT invoices must describe the nature, quality, and quantity of goods or services and show the taxable base, VAT rate, and VAT amount. For example, a consulting line can list "Project implementation support," quantity "10 hours," taxable amount "€900.00," IVA rate "22%," IVA "€198.00," and total "€1,098.00."
Most domestic Italian B2B and B2C invoices by resident or established VAT operators must be issued as structured electronic invoices transmitted as XML through the Sistema di Interscambio, with specific exceptions under Italian law. A PDF or spreadsheet-style invoice can still help you draft the commercial details, but it does not replace the required electronic clearance flow when that mandate applies.
EU VAT rules allow invoice amounts in any currency, but the VAT amount payable must be expressed in the Member State currency, which for Italy is the euro. If you agree a foreign-currency commercial amount with a customer, keep the IVA amount in EUR and make the exchange basis clear in your records before sending the final invoice through the proper channel.
A one-off template works for a single invoice, a simple customer relationship, or a draft that you will later enter into an Italian e-invoicing system. It is also enough when you already know the correct IVA rate, have the buyer's tax details, and only need a structured document for review before submission.
A managed workflow works better when billable work changes by person, project, or task. Everhour separates internal cost rates from client-facing billable rates, supports default per-person rates and per-project overrides, preserves dated rate history, and prices billable work by project, member, or custom task rate. That rate structure keeps invoice amounts tied to the way the work was actually billed.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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An Italian VAT invoice should show the supplier's partita IVA and the customer's VAT number when the customer is a taxable person. For an Italian private consumer, the customer identifier is the codice fiscale. The invoice also needs a unique sequential number, issue date, line descriptions, taxable base, IVA rate, IVA amount, and total.
Italy's ordinary IVA rate is 22%, but reduced IVA rates of 10%, 5%, and 4% apply to categories listed in the VAT law tables. Use the rate that matches the goods or services sold. Treat the rate as a line-level decision, not a template-wide default, when an invoice contains mixed items.
A template can organize the invoice details, but most domestic Italian B2B and B2C invoices by resident or established VAT operators must be issued as structured XML invoices through the Sistema di Interscambio. Use the template as a drafting and checking layer, then follow the required electronic submission process when it applies.
Italian late-payment rules use 30 days as the default statutory payment period for commercial transactions when no compliant term is agreed. Longer B2B terms are generally capped at 60 days unless expressly agreed and not grossly unfair. State the due date clearly instead of relying on the customer to infer it.
Italy permits simplified invoices with fewer required details when the total amount does not exceed €400, subject to the statutory conditions for fattura semplificata. Use the standard invoice format when the amount exceeds that threshold, when the transaction does not qualify, or when the customer needs full tax and procurement details.
Everhour separates cost rates from billable rates, so reports can show internal labor cost apart from client-facing charges. Teams can use per-person defaults, per-project overrides, dated rate changes, and project, member, or custom task rates before turning billable work into invoice-ready amounts.
Use Everhour to keep billable rates, project overrides, and dated rate changes connected to tracked work, so invoice amounts reflect the billing agreement before accounting handoff.
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