Italian invoices need IVA details and SdI discipline. Everhour keeps billable work organized before invoicing.
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You came to produce an invoice that an Italian client can read, approve, and pay without asking for missing tax details. The document needs the issue date, a unique progressive invoice number, seller and buyer identification, itemized services or goods, taxable amounts, IVA rates, IVA amounts, totals, and payment terms.
Italy uses IVA, the local value-added tax. The ordinary IVA rate is 22%, while 10%, 5%, and 4% apply only to categories listed in the VAT law tables. Use the rate that matches the actual supply, and keep a clear description for each line so the tax treatment is understandable.
A standard Italian VAT invoice identifies the supplier with a partita IVA and identifies the customer with a VAT number for taxable persons or a codice fiscale for Italian private consumers. It also states the nature, quality, and quantity of the goods or services, so a vague line such as "consulting" creates avoidable payment review.
Each line should show the taxable base, IVA rate, and IVA amount. EU VAT rules allow invoice amounts in another currency, but the VAT amount payable must appear in the Member State currency. For Italy, show the VAT amount in euros even when the commercial total uses another currency.
Most domestic Italian B2B and B2C invoices by resident or established VAT operators must be issued as structured electronic invoices in XML and transmitted through the Sistema di Interscambio, with specific exceptions under Italian law. A PDF can help the client review the charge, but it does not replace the required electronic invoice where the SdI mandate applies.
For an immediate invoice, Italian VAT rules generally allow issue within 12 days of the taxable transaction date, and the invoice must identify the transaction date when it differs from the issue date. Italy also permits simplified invoices with fewer required details when the total does not exceed €400, subject to the statutory conditions for fattura semplificata.
A free invoice generator is enough for a single client invoice, a simple service line, or a draft that your accountant will convert into the required Italian e-invoice workflow. It works best when you already know the correct IVA rate, customer tax identifier, transaction date, currency display, and payment term.
A managed workflow fits repeated client billing, mixed billable and non-billable work, and projects with changing rates. Everhour can keep billable status at the project level, exclude non-billable tasks, apply custom task rates, and report billable time, non-billable time, billable amount, and cost before invoice preparation.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Italian invoices use IVA, the Italian value-added tax system. The ordinary IVA rate is 22%, with reduced rates of 10%, 5%, and 4% reserved for categories listed in the VAT law tables. A correct invoice uses the tax label and rate that match the actual goods or services supplied.
The invoice should identify the customer with a VAT number when the buyer is a taxable person. For an Italian private consumer, use the codice fiscale. The supplier should show the partita IVA. These identifiers help connect the invoice to the correct legal parties and tax records.
Invoice amounts can appear in another currency under EU VAT rules, but the VAT amount payable must be expressed in euros for Italy. This matters when a contract is priced in dollars or pounds, because the IVA amount still needs a euro display for Italian VAT purposes.
A PDF is not enough for most domestic invoices issued by resident or established Italian VAT operators. Those invoices generally must be structured electronic invoices in XML and transmitted through the Sistema di Interscambio, subject to specific exceptions under Italian law.
Italian late-payment rules use 30 days as the default statutory period for commercial transactions when no compliant term is agreed. Longer B2B terms are generally capped at 60 days unless they are expressly agreed and not grossly unfair, so the invoice should match the contract.
Everhour lets admins set project billing status, mark specific tasks as non-billable, set custom task rates, and make a member's project work non-billable with a 0 rate. Reports can show billable time, non-billable time, billable amount, and cost before invoice creation.
Everhour can turn uninvoiced billable time and expenses into invoices, calculate amounts from time and rates, and exclude non-billable work. Invoice details can be grouped by project, task, person, date, or another available breakdown for the client's preferred view.
Track billable status, task rates, and non-billable work before invoice preparation. Everhour gives teams cleaner billing inputs and reporting for recurring client invoicing.
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